Administrative Assistant With Xero And Ascora Experience

Job Overview

Join a growing electrical services company as a Virtual Administrative Assistant and be the driving force behind our operational excellence. In this role, you’ll have the exciting opportunity to shape and optimize our business processes, directly contributing to our growth and efficiency. Your work will be crucial in transforming our day-to-day operations, allowing the leadership team to focus on strategic initiatives. If you’re passionate about creating order from chaos and have a knack for technology and client service, this is your chance to make a significant impact.

Job Highlights

• Paid Hours per Week: 40
• Schedule: Monday - Friday, 8am - 5pm with 1 hour unpaid break | Australian Eastern Time
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

• Manage and optimize the use of Ascora for job tracking, invoicing, and client management
• Document and standardize all recurring business processes to create a comprehensive operations manual
• Handle client communications, including inquiries, quotes, and follow-ups
• Audit job notes, materials, and labor inputs to ensure accuracy and profitability
• Assist in the preparation of tenders for government contracts
• Coordinate with field staff to ensure timely and accurate job information
• Generate and send invoices, following up on payments when necessary
• Identify inefficiencies in current processes and propose solutions

Scope:

• Full-time virtual position with occasional team meetings
• Direct reporting to the business owner with high level of autonomy
• Responsible for managing and improving all administrative processes
• Key role in preparing the business for potential future sale through systematic documentation

Requirements

• Proven experience in administrative roles, preferably in a service-based industry
• Has experience in Xero and Ascora (job management software)
• Strong proficiency in Microsoft Office suite and ability to quickly learn new software systems
• Excellent organizational skills with a keen eye for detail
• Outstanding written and verbal communication skills
• Self-motivated with the ability to work independently and proactively
• Experience with process documentation and improvement

Independent Contractor Perks

• HMO Coverage in eligible locations
• Permanent work from home
• Immediate hiring

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

ZR_28170_JOB