Admin Support 01D25

An Admin Support role is integral to the smooth functioning of any organization. The Admin Support 01D25 position involves providing comprehensive support to ensure the company's administrative operations run efficiently. The ideal candidate is someone who is organized, detail-oriented, and an excellent communicator. This position requires overseeing various clerical and administrative tasks such as managing schedules, handling correspondence, and maintaining office files and records. In addition, you will be responsible for assisting in the coordination of office events and meetings. The role demands proficiency in common office software and the ability to handle time-sensitive tasks with ease. Working as part of a supportive team, you will help maintain a positive work environment and assist with higher-level managerial and executive tasks as needed. This position promises a dynamic work environment where no two days are the same, providing ample opportunities for professional growth.

Responsibilities

• Manage and organize the daily schedule and appointments of office executives efficiently.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Maintain a comprehensive filing system for easy retrieval of important documents.
• Coordinate and assist in planning of office meetings, including preparing agendas.
• Provide administrative support during conferences, workshops, and corporate events.
• Assist in procurement and inventory management of office supplies and equipment.
• Maintain and update contact lists, including client, vendor, and employee information.
• Prepare and edit reports, presentations, and other necessary documents as required.
• Ensure office compliance with company policies and administrative procedures.
• Handle travel arrangements and itineraries for executives efficiently and cost-effectively.
• Act as a point of contact for internal and external clients, providing excellent service.
• Collaborate with the IT department to ensure smooth operation of office technologies.

Requirements

• High school diploma or equivalent; an associate degree is advantageous.
• Previous experience in an administrative support role is preferred.
• Proficiency in Microsoft Office Suite and related business software applications.
• Exceptional organizational and multitasking abilities to manage tight deadlines.
• Strong written and verbal communication skills for effective stakeholder interaction.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Demonstrated problem-solving skills with a detail-oriented approach to tasks.