Accounting Support Specialist

Overview

GR8 Global is a firm forged by an affinity of top 100 accounting firms in the United States with the objective of coming together and redefining the workplace while providing additional value to our partners. We believe that there is a huge pool of talent outside of the US. Our mission is to bring together the best talent and match them with excellent work opportunities based on their core competencies, skill sets, and overall experience and exposure in the different areas of audit, accounting, and similar financial-related areas. We prioritize creating a positive and inclusive workplace culture where all talents are valued and developed.

Job Summary: Provide support to the firm accounting function and various firm personnel by performing transaction processing, vendor administration, and compliance-related activities that promote efficient operations, strong internal controls, and accurate financial records.

This position is responsible for the intake, review, organization, coding, and workflow management of vendor invoices and employee expense reimbursement reports. The role also maintains vendor records and required tax documentation, including IRS Forms W-9, and supports annual information reporting requirements through the preparation, reconciliation, and administration of Form 1099 filings.

The Accounting Support Specialist serves as a key operational resource within the Finance and Accounting function, helping ensure timely processing of transactions, adherence to established policies and procedures, and compliance with applicable reporting requirements. As the firm continues to grow, the scope of this position may expand to include support roles in other functions within firm accounting.

Responsibilities

• Process vendor invoices, including intake, documentation review, coding, approval routing, and queue monitoring.
• Maintain accurate vendor records, including vendor master file documentation and required tax forms such as W-9s.
• Support vendor tax compliance by monitoring documentation, following up on missing items, and escalating exceptions as needed.
• Review and process employee expense reimbursements for completeness, policy compliance, proper support, coding, and approval routing.
• Maintain organized electronic records for invoices, reimbursements, vendor documentation, and other accounting support files.
• Monitor shared accounting inboxes, perform finance-related data entry, and assist with document management and record retention.
• Support month-end close, accounting workflows, status reporting, workload tracking, and other finance operations activities as assigned.
• Identify process improvement opportunities, assist with workflow documentation, support standardization, and participate in automation initiatives.
• Perform additional responsibilities such as accounting record archival, 1099 reporting support, ad hoc projects, and other finance operations duties as needed.

Future Potential Responsibilities:

As the role develops, responsibilities may expand to include:

• Support expanded finance operations activities, including procurement, purchase card administration, cash disbursement preparation, and budget administration.
• Assist with AP analytics, reporting, data quality monitoring, and finance systems administration to strengthen accuracy and visibility.
• Contribute to workflow automation and other finance operations improvements as the role continues to grow.

Qualifications

Required:

• Experience (2-3 years) processing accounts payable transactions, expense reports, or similar financial transactions.
• Strong attention to detail and accuracy.
• Maintains high levels of accuracy in transaction processing.
• Consistently follows established procedures and controls.
• Ability to handle confidential financial information.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Strong written English communication skills.

Preferred:

• Experience working with ERP or accounting systems.
• Experience supporting professional services organizations.
• Knowledge of accounts payable best practices.

WFH TECHNICAL REQUIREMENTS:

• Minimum Internet Speed: 50-100 Mbps
• Dedicated Home Office Area: Private, quiet workspace
• Business Continuity Plan: Power and Internet Backup is a MUST