Office Administrator - Pune

About Us:

Established in 1996, Morphogenesis is globally recognized for its diverse work, encompassing a range of specialized practice areas such as Master Planning, Urban Design, Architecture, Interior Design, and Landscape Design. Our belief in sustainability shapes all our work, forming the consistent theme in our designs.

Morphogenesis sees itself as an institution in perpetuity – a living, thriving ecosystem, a repository of data, information, knowledge, and wisdom. ‘Learning’ is the firm’s strongest value, and each Morphogenesis member learns and contributes to learning in equal measure. The firm enables this by building out its program along the lines of an educational course and offers wide exposure, both in terms of projects and discourse. Furthermore, the conscious choice to operate in a mini studio format allows for cross-pollination of ideas and propagates high levels of design innovation.

Your Role:

As an Office Administrator, you will be a cultural ambassador for our office with an integral role in daily business interactions. You will provide executive support to the Studio. You will be responsible for collaborating with key teams in support of office management & maintenance.

Location: Pune

Job Responsibilities:

• Oversee overall studio management and maintenance to ensure smooth day-to-day operations.
  
• Manage calendars and travel requirements for studio leadership and team members.
  
• Prepare and process monthly expense reports.
  
• Answer and route incoming calls promptly to the appropriate team members
  
• Organize acquisition of gifts and acknowledgements as needed
  
• Facilitate onboarding formalities for new joinees
  
• Manage procurement of office crockery, materials and coordinate end-to-end travel arrangements (tickets, accommodation, meals)
  
• Support internal events such as staff meetings, open houses, studio tours, social gatherings, and learning sessions
  
• Maintain accurate petty cash records and transaction logs for studio expenses.
  
• Assist HR in day-to-day tasks such as scheduling interviews and updating interview assessment forms
  
• Oversee Annual Maintenance Contracts (AMCs) and coordinate all maintenance and service activities
  
• Greet and coordinate with vendors and clients during visits or meetings and assist in arranging logistics
  
• Coordinate employee engagement activities including arranging cakes and communication posts for birthdays, farewells, and similar occasions
  
• Assist in the planning and execution of off-site corporate events
  
• Provide general administrative support and respond to ad-hoc requests as required
  
  
  
  
  

Required Qualifications

• Action-oriented, strong critical thinker with a desire to learn
  
• Excellent organizational skills with the ability to prioritize tasks to meet multiple deadlines
  
• Excellent verbal and written communication skills
  
• A positive, professional, collaborative attitude and executive presence
  
• Demonstrates innovative ways to provide effective administrative support .
  
• Proficient with Microsoft Word, Excel, and Outlook
  
• Graduate/Postgraduate from an Accredited University
  
• 3+ years of experience in an administrative, customer service, or front office role
  
• Should be able to multitask