Administrative Support Senior Analyst

Key Responsibilities

JOB DESCRIPTION

Administrative Management

• Coordinate with various departments for day-to-day administrative requirements
• Manage office supplies inventory and procurement
• Manage Printing Stationary
• Handle visitor management and access control
• Maintain office documentation and records
• Coordinate internal events and meetings
• Arranging outside office - team lunch, dinner with negotiating rates
  
  

Soft Services Management

• Oversee housekeeping & Security services
• Manage cafeteria operations and food vendors
• Coordinate pest control services
• Supervise landscaping and indoor plants maintenance
• Monitor waste management systems
• Manage mail room operations
  
  

Employee Support

• Address employee queries regarding facility services
• Manage seating arrangements
• Handle employee transportation services
• Coordinate with IT for workspace setup
• Arrange accommodation for New Joinee
• Process employee Face access & ID cards
  
  

Vendor Management

• Coordinate with service providers and vendors
• Monitor service level agreements (SLAs)
• Review vendor performance
• Process vendor payments and invoices
• Maintain vendor documentation
  
  

Health & Safety

• Ensure compliance with health and safety regulations
• Coordinate fire safety drills
• Maintain first aid facilities
• Monitor COVID-19 protocols (if applicable)
• Conduct regular safety audits
  
  

Charge Back Data To Finance

• Collection of Invoices & checking for accuracy
• Seeking approval and uploading in system
• Prepare Charge back data as per the department Cost centers and submit to finance Dept.
  
  

Oracle & Data Zen

• Preparation of Purchase Order & STSO for Pan India Admin. Team.
• Creating New Vendor in Data Zen - Registration, change of vendor bankers & vendor email
  
  

Facility Charges

• Checking & processing of RENT, CAM & UTILITIES Invoices (3 rd , 4 th & 9 th Floor).
  
  

Events

Technovation –

• Finalizing the venue, Breakfast, food, sitting arrangement, etc.
• Internal co-ordinating with the concerned departments for getting the activities done - printing of posters, gift finalization, printing, shirts, transportation of material, stage, photography, etc.
• To name a few - Republic Day, Womens Day, Independence Day, Diwali, Dussehra, Cricket tournament, Gala Night etc. & monthly employee engagement activities – in co-ordination with HR.
  
  

Hospitality

• Interacting & co-ordinating with the foreign delegates for stay, local transportation & special lunch arrangement.
• Signing of Contract with negotiating on room rates with nearby hotel.
  
  

IBS Expansion

• Co-ordinating with Admin Director and timely support extended.
  
  

About The Team

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

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