Asset Management Assistant

Job Title: Asset Management Assistant

Job Type: Full-time

About the Role:

Murkez Technologies is seeking a detail-oriented Asset Management Assistant to support lease administration, insurance, and facilities coordination across a multi-brand restaurant portfolio spanning multiple QSR brands. This role is critical in tracking deadlines across a large number of files and accounts, maintaining accurate records, and ensuring timely, professional communication with landlords, vendors, and internal stakeholders.

Key Responsibilities:

Lease & Contract Administration

• Track and manage deadlines across lease options, insurance renewals, inspections, and other recurring dates.
• Maintain organized filing systems, physical and/or digital, for leases, franchise agreements, and vendor contracts.
• Read leases and contracts to accurately pull out key terms such as rent, renewal options, responsibilities, and insurance requirements.

Spreadsheet & Data Management

• Build and maintain tracking spreadsheets in Microsoft Excel, including formulas, sorting/filtering, and multi-tab workbooks.
• Pull together reports from spreadsheet data, such as rent comparisons and lease expiration lists.

Communication & Coordination

• Draft clear, well-formatted letters and emails, including option letters, renewal notices, and requests to landlords.
• Communicate directly with landlords, property managers, vendors, and lenders by phone and email.
• Liaise clearly and professionally with internal teams, including Legal, Development, Operations, and Accounting.
• Coordinate with landlords and vendors on facilities or maintenance issues, such as roof, plumbing, grease traps, fire safety, and inspections.

Insurance & Compliance

• Handle insurance administration basics, including tracking and requesting certificates of insurance.
• Support property tax teams with documentation and reporting as needed.

Process & Prioritization

• Triage competing, time-sensitive requests from multiple stakeholders.
• Work independently once trained, using good judgment about when to escalate or ask questions.
• Manage recurring, multi-brand responsibilities without losing track of details.
• Maintain discretion with confidential financial, legal, and lease information.

Requirements

Requirements:

• Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
• Prior experience in commercial real estate, property management, or lease administration is strongly preferred.

• Strong command of English (both written and verbal).
• Proficiency in Microsoft Excel, including formulas, sorting/filtering, and multi-tab workbooks.

• Excellent attention to detail, organization, and time management skills, with the ability to manage a large volume of files or accounts at once.
• Familiarity with common lease terminology (CAM, SNDA, estoppel, percentage rent, TI allowance, lease abstract) is a plus.

• Experience in the restaurant, franchise, or multi-unit retail industry is a plus.
• Experience coordinating with landlords or vendors on facilities and maintenance issues is a plus.