Sales and Purchase Assistant (225-901)

The Sales and Purchase Assistant plays a pivotal role in supporting the sales and purchase departments to ensure a seamless flow of operations. The ideal candidate will be highly organized, detail-oriented, and possess great communication skills. The role requires collaborating with various teams to assist with the coordination of sales activities, manage purchase orders, and maintain relationships with vendors and clients. The Sales and Purchase Assistant will be responsible for maintaining records, tracking sales trends, processing orders, and aiding with negotiations. This role is ideal for someone who thrives in a fast-paced environment and is looking to leverage their administrative and analytical skills to help drive company growth.

Responsibilities

• Assist the sales team with preparing and processing sales orders efficiently.
• Maintain records of sales, purchases, and related data accurately in company systems.
• Coordinate with vendors to ensure timely delivery of purchased goods and services.
• Support purchase activities by verifying order details and negotiating terms with suppliers.
• Prepare and distribute sales reports and updates to the management team regularly.
• Monitor inventory levels and coordinate with the purchase team to replenish stock as needed.
• Handle correspondence with clients and vendors to resolve queries and issues promptly.
• Assist in organizing and arranging sales meetings, including preparing agendas and materials.
• Collaborate with the finance department to ensure accurate invoicing and payment processing.
• Conduct market research to identify potential new suppliers and sales opportunities.
• Support the development and implementation of sales and marketing strategies.
• Maintain a cordial and professional relationship with all stakeholders and partners.

Requirements

• Bachelor’s degree in Business Administration, Sales, or a related field preferred.
• Proven experience in a sales or purchase support role within an organization.
• Strong organizational skills and attention to detail with a focus on accuracy.
• Excellent communication and interpersonal skills to interact with diverse teams.
• Ability to multitask and prioritize workload effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite and familiarity with CRM software tools.
• Analytical mindset with the capability to analyze sales and purchase data thoroughly.
• Problem-solving skills to handle challenges related to sales and purchasing activities.