EUSR In BiH Logistics Assistant

VACANCY ANNOUNCEMENT

The Office of the European Union Special Representative in Bosnia and Herzegovina is seeking a highly qualified professional for the position of

Logistics Assistant

Local Staff LC2025/02

Position available: as of 01 September 2025

Interested candidates who fulfil the criteria must complete in English application (Europass CV format) and enclose a one (1) page motivation letter, and return it to

delegation-bosnia-and-herzegovina-eusr-personnel@eeas.europa.eu

with subject “Application Ref. No LC2025/02”

The EUSR will not supply additional information or discuss the selection procedure by telephone. Please address any queries concerning this procedure or related to employment conditions and benefits to

delegation-bosnia-and-herzegovina-eusr-personnel@eeas.europa.eu

Note: Short-listed candidates will be asked to take a written test.

Candidates who passed the written test will be invited for an interview.

Deadline for application: Sunday, 21st September 2025 at 23:59 hrs (Brussels time).

Please note that only short-listed candidates will be contacted.

Thank you for your interest.

__________________________

Terms of Reference

Position Title: Logistics Assistant

Direct Supervisor: Head of Finance and Administration (HoFA)

Position Reference Number: LC2025/02

Salary Level: LSG Grade IV

Duty Station: Sarajevo

Position available: 01 September 2025

Typical Duties And Responsibilities

The Logistics Assistant will fulfil the following tasks and responsibilities in coordination with the Senior Procurement and Logistics Officer, who holds the organizational responsibility in the Procurement and Logistics team.

• Logistics and Office Support
• Act as contact point for facility-related matters, including maintenance, repairs, and cleaning.
• Coordinate with service providers for building operations.
• Organise and oversee moves or relocation of assets within EUSR premises.
• Arrange and follow up on office supply needs (stationery, drinking water, other consumables).
• Monitor stock levels and handle ad hoc purchase requests.
• Assist with managing telecommunications services (mobile phones, SIM cards, internet), including contract follow-up and periodic reviews.
• Maintain subscriptions with service providers, ensuring proper records and invoicing.
• Inventory and Assets
• Record and update all office assets in the inventory system (fixed assets and small-value items).
• Carry out yearly physical inventory checks, prepare write-off proposals, and report results in line with EUSR procedures.
• Coordinate asset disposal with the property survey board and authorised officials.
• Fleet Management
• Organise ground transportation for EUSR staff within Bosnia and Herzegovina, including official vehicle scheduling, driver timetables, and rental vehicle arrangements.
• Maintain and update fleet records for yearly and ad hoc reporting.
• Oversee vehicle administration: registration, insurance, annual servicing, fuel card management, and vehicle logs.
• Assist in arranging contracts for fleet-related services.
• With prior HoFA approval, drive EUSR staff within BiH in official vehicles.
• Purchases (Low-Value)
• Assist in the purchase process for supplies and services needed by the EUSR Office.
• Prepare goods requests, conduct market checks, collect and compare offers, and recommend options for contracting.
• Create and process purchase orders.
• Keep proper documentation and manage distribution and filing of purchase-related documents in line with EUSR procedures.
• Petty cash
• Act as custodian of the imprest account (up to 300 KM).
• Handle petty cash payments, keep records, and prepare timely and accurate imprest account reports in line with financial rules.
• Other Duties
• Perform other related tasks assigned by the HoFA to support the smooth running of the EUSR Office.
  
  

• A level of secondary education attested by a diploma, and relevant specialized training, or relevant experience of 2 years counted from the date of award of a secondary education diploma.
• Minimum of two (2) years of experience in an assistant role related to logistics, preferably in an international environment.
• Basic knowledge of purchase processes.
• Knowledge of EC PRAG purchase procedures will be considered as an advantage.
  
  

• Ability to take initiative.
• Ability to work in a team and maintain confidentiality.
• Ability to work independently and adapt to changes.
• Clear and concise communication skills.
• Good organisational and reporting skills.
• Good oral and written English.
• Fluency in the official languages of Bosnia and Herzegovina.
• Computer skills suitable for the tasks described.
• Interpersonal skills to work effectively in a multicultural and diverse environment, with respect for different backgrounds, perspectives, and gender.
  
  

• Citizen of Bosnia and Herzegovina.
• Medically fit for employment as certified by a competent authority in BiH