EEAS Call For Expression Of Interest - HRM Assistant - Personnel Policy And Processes AST3 - BHR 5 Local Agents - Job 422245

The deadline for submission of expressions is 16/09/2025 at 12:00 midday (Brussels time).

WE ARE

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent foreign policy of the European Union and in her tasks of conducting the EUs Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in her capacity of Vice President of the Commission. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Division "RM.BHR.5 - Local Agents” mission is to formulate a comprehensive human resource policy for over 3200 local agents employed in the EU Delegations and to help the delegations implement it.

We develop rules, policies and guidelines pertaining to HR policy, employment conditions, health insurance, pension and emoluments of local staff employed in Union Delegations and we ensure their conformity with the respective local laws of host states (outside the EU).

We support the Heads of Delegation and the Heads of Administration in the daily management of local staff and in handling legal disputes that may arise in this context.

The Division is currently composed of 20 members of staff dealing with policy and issues of employment conditions (e.g. recruitment, employment conditions, performance management, salaries, contract terminations); social security for local agents (including EU complementary medical cover and pension benefits); as well as emoluments (remuneration and benefits).

We Propose

The EEAS is launching a call for expression of interest for the recruitment of one ASSISTANT (AST3) as Temporary Agent under Article 2(b) of the Conditions of Employment of other servants of the EU[1] in accordance with EEAS Decision Admin(2015) 20 on the engagement and use of temporary agents.

Please note that, candidates who have been engaged by the EEAS as non-permanent servants (temporary and contract agents engaged under Article 3b of the CEOS), will be bound by Decision ADMIN(2023) 24 of the High Representative of the Union for Foreign Affairs and Security Policy of 14/07/2023 on the maximum duration of engagement by the European External Action Service of non-permanent staff under successive limited duration contracts of different types, and on the minimum lapse of time between successive contracts under Article 2(e) of the CEOS and repealing the Decision ADMIN(2020) 10 of the High Representative of the Union for Foreign Affairs and Security Policy of 16/07/2020.

We Look For

A dynamic, proactive and highly motivated colleague with very good communication and organisational skills and with a developed sense of service. The successful candidate will be part of a friendly, open-minded and dynamic team working to assist Delegations and develop policy in all aspects of local agent administration and management of social security matters. You will have contacts with EU Delegations, our legal team, and other HR departments in the EEAS and the European Commission. Depending on interests and experience, you will contribute to the development of HR policies for local agents as well as IT systems. The job is a good preparation for a future posting as a Head of administration to a Delegation.

Required

You will be responsible for the daily follow-up of around 12 Delegations and will act as back-up for another colleague in the team, and assist for other absences when required. The related tasks will include the following:

• Contribute to the development of policies related to the management of local agents and liaising as appropriate with other Divisions and services within the EEAS or the Commission;
• Provide advice to, perform ex-ante controls for and draft correspondence to a number of Delegations on the implementation of the relevant rules (e.g. recruitment, step calculation, salary reviews, salary advances, unpaid leave, special leave, contract amendments, end of contract entitlements);
• Gathering the relevant facts for, and helping ensure follow-up by your Delegations o, disciplinary, underperformance, incompetence or other legal cases involving local agents that are led by the Division’s hierarchy or the legal advisers;
• Checking budget forecasts for and verifying requests for budget reinforcement from a number of Delegations related to local staff employment;
• Approving and encoding data related to local agents in the relevant IT databases (currently, e-del-HRM, HR-Delegations and HR HUB).
  
  

LEGAL BASIS

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS)[2], in accordance with EEAS Decision ADMIN(2015) 20 on the engagement and use of temporary agents

The successful candidate will be offered a contract as Temporary Agent under Article 2(b) of the Conditions of Employment of Other Servants (CEOS) at the grade of AST3.

Eligibility Criteria

Candidates must meet ALL of the following general and specific conditions on the closing date for online applications:

• Be a national of one of the EU Member States and enjoy full rights as a citizen;
• Meet any obligations imposed on him or her by the laws concerning military service;
• Provide the appropriate character references[3] as to their suitability for the performance of their duties;
• Have the capacity to work in languages of the CFSP in writing and orally;
• Post-secondary education attested by a diploma followed by at least 3 years of relevant professional experience directly related to the nature of the duties OR secondary education attested by a diploma giving access to post-secondary education, followed by at least 6 years’ professional experience directly related to the nature of the duties;
• Candidates who, at the time of the application, are EU officials, independently of their administrative status under Article 35 of the SR, cannot request to be recruited as temporary agents under Article 2(b) of the CEOS and, in the interest of the service, are therefore ineligible.
  
  

Selection Criteria

Candidates should:

• Be discrete and customer-oriented;
• Be proactive and reactive with good organisational and priority-setting capacities;
• Enjoy working as part of a team;
• Show resilience and adaptability : efficiently handling a high workload under pressure while managing multiple responsibilities;
• Have good communication/drafting skills in English and French, with an ability to explain rules and procedures simply but precisely;
• Have good numerical skills and some practical experience with IT tools, Excel and/or Qlikview (or Business Objects
• Knowledge and/or proven experience in human resources management or policy;
• Experience of working in an EU Delegation or EU Member State Embassy;
• Experience with handling legal issue
  
  

Furthermore

would be considered as strong assets

EXPRESSION OF INTEREST AND SELECTION PROCEDURE[4]:

The selection procedure will take place in three different and successive steps:

• Expression of Interest
  
  

Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria in order to avoid exclusion from the selection procedure.

Expressions of interest should be sent by e-mail to the following functional mailbox

LOCAL-AGENTS@eeas.europa.eu copying AST-STAFF@eeas.europa.eu

For the purposes of the e-mail application, the e-mail must have in the subject the following title: "EoI-HQ (AST)-TA2b-AST3-RM.BHR.5-Job 422245"

Such An Expression Of Interest Must Be Accompanied By

• an updated Curriculum vitae. Candidates are invited to use the "Europass" CV format (https://europass.cedefop.europa.eu/documents/curriculum-vitae) for their applications.
• a letter of motivation (maximum 2 pages) in either English or in French;
• Declaration of potential conflict of interest form filled in, dated and signed.
  
  

The deadline for submission of expressions is 16/09/2025 at 12:00 midday (Brussels time).

For correspondence concerning the selection procedure, please use the following email address (the e-mail must have in the subject the following title: "EoI-HQ (AST)-TA2b-AST3-RM.BHR.5-Job 422245"): LOCAL-AGENTS@eeas.europa.eu

• Pre-selection
  
  

The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter.

• Selection
  
  

The candidates who have passed the pre-selection step will be invited for an interview so that the selection panel can evaluate them objectively and impartially based on the selection criteria, as listed in the present call for expression of interest. Additional specific written or oral tests might be organised by the panel. Following a comparative assessment of the merits of the preselected candidates, the selection panel will recommend the name of a candidate to the Authority Authorised to Conclude Contracts of Employment, and possibly, name(s) of other candidate(s) that should be placed on a reserve list valid for maximum 12 months. That list would be used, on the one hand, in case of refusal of the offer or unavailability of the recommended candidate in the present procedure and/or, on the other hand, for other future similar recruitment needs.

Depending on the outcome of future appointment procedure(s) under Article 29 of the SR for a similar profile, EEAS services may, in case no suitable candidates are found among EU officials, have other job opportunities that would involve the recruitment of the Temporary Agents under Article 2(b) of the CEOS. If any, candidates in the above-mentioned reserve list may be contacted by other EEAS services for potential recruitment.

Equal Opportunities

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service, which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

If pre-selected, candidates with disabilities are invited to contact the EEAS (EEAS-HQ-APPLICATIONS-AST@eeas.europa.eu) in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates.

If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 1d(4) of the Staff Regulations.

Recruitment

The selected candidate will be recruited as temporary agents under Article 2(b) of the Conditions of Employment of Other Servants (CEOS), in accordance with EEAS Decision ADMIN(2015) 20 on the engagement and use of temporary agents.

It is recalled, that if the interest of the service so requires, the selection procedures can be terminated at any stage and the post be filled by a reassignment in accordance with Article 7 of the SR and Article 10 of the CEOS.

Conflict of Interest and security risks

As a matter of policy, applications by individuals who have dual nationality of which one of a non-EU country, will be considered on a case-by-case basis taking account in particular of the functions attributed to the vacant post. The EEAS also examines if there could be a conflict of interest or security risks.

In this context, candidates shall fill with their application a declaration of potential conflict of interest (Annex attached)

Personal Security Clearance

This post is currently not identified as a post which requires Personnel Security Clearance (PSC) to access EU classified information (EUCI) in accordance with point 7 of Annex A I of the Decision ADMIN(2023) 18 on the security rules for the EEAS [5] and as implemented by Decision ADMIN(2019) 7 on Security Clearance Requirements and Procedures for the EEAS of 08 March 2019 and its implementing decisions.

Nonetheless, candidates are informed that the list of posts requiring a PSC in the EEAS Headquarters is subject to regular review and that the current post might be identified in the future as a post which requires PSC.

If required after the taking of duty, the selected candidate will need to be in a position to obtain a valid PSC issued by the competent authority of their Member State in accordance with national laws and regulations.

In case of failure to obtain or renew the required PSC, the AACC may take the appropriate measures in accordance with Article 3(3) of the Decision ADMIN(2019) 7 on Security Clearance Requirements and Procedures for the EEAS of 08 March 2019.

Description of the EU classified information levels is available under Article 2 of the Decision ADMIN(2023) 18 on the security rules for the EEAS [6].

Medical fitness

The selected candidate will be required to undergo a medical fitness examination in accordance with Article 13 of the CEOS.

In case of positive results on the medical fitness examination and after assessment of the PSC conditions, the candidate will be offered a contract as Temporary Agent, Grade AST3[7] for a duration of 4 years renewable subject to the possibility of extension offered by the EEAS Decision ADMIN(2023) 24 on the maximum duration of engagement.

All member of the temporary staff shall serve initially a nine-month probationary period in accordance with Article 14 CEOS.

PLACE OF EMPLOYMENT: Brussels, Belgium

POST AVAILABLE: immediately

CONTACT

Pierre Luan Nguyen, Head of Division

Tel: +32 2 584 2473

Email: Pierre-Luan.NGUYEN@eeas.europa.eu

The closing date for submissions is 16/09/2025 at 12:00 midday (Brussels time).

[1] Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference see: https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CELEX:01962R0031-20190101

[2] Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CELEX:01962R0031-20190101

[3] criminal records certificate

[4] Your personal data will be processed in accordance with Regulation (EC) 2018/1725. The privacy statement is available on EEAS webpage: http://eeas.europa.eu/data_protection/rights/index_en.htm

[5] OJ C 263, 26 July 2023, p.16.

[6] OJ C 263, 26 July 2023, p.16.

[7] The basic salaries offered by the EU institutions are set out in Article 66 of the Staff Regulations. The current level, can be accessed via the link:https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=OJ:C_202301544

A number of factors are taken into account in calculating your pay. Use the pay calculator for an individual estimate:

https://myintracomm.ec.europa.eu/staff/EN/working-conditions/pay/Pages/calculettes.aspx

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