Admin Executive – Administration 09N25

The Admin Executive – Administration serves as a critical support role within the organization, focusing on the coordination and facilitation of various administrative tasks. This position is integral to ensuring that all office operations run smoothly and efficiently. The role typically involves liaising with different departments, assisting in the execution of administrative activities, and providing support to senior management. This position suits an individual who demonstrates excellent organizational, communication, and multitasking skills, contributing to a productive and positive work environment. As an Admin Executive, you will play a significant role in enhancing the efficiency of day-to-day operations while maintaining a professional workplace atmosphere.

Responsibilities

• Coordinate and oversee various administrative tasks to ensure smooth office operations.
• Manage schedules and appointments for senior management, optimizing their time efficiently.
• Prepare and distribute reports, correspondence, and other documentation as required.
• Assist in organizing company events, meetings, and conferences, offering logistical support.
• Ensure the maintenance and security of office facilities and equipment.
• Serve as a point of contact for internal and external communications, fostering strong relationships.
• Maintain and update organizational databases and records with accuracy and confidentiality.
• Support the finance department with invoice processing and budget tracking tasks.
• Oversee the purchase and inventory of office supplies, managing orders and vendor relationships.
• Facilitate the onboarding process for new employees, ensuring a smooth transition.
• Handle travel arrangements and itineraries for staff and management, ensuring cost-effectiveness.
• Execute special projects and perform ad-hoc duties as assigned by management.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience in an administrative or executive support role, with proficiency.
• Exceptional organizational and time management skills to manage multiple tasks effectively.
• Strong written and verbal communication abilities, with attention to detail.
• Proficiency in Microsoft Office Suite and experience with office management software.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Excellent interpersonal skills, with the ability to interact professionally with diverse stakeholders.