Facilities And Office Services Supervisor

We are looking for an experienced Facilities and Office Services supervisor to support the Regional Facilities Manager in leading our India Facilities. This role is part of our Global Facilities leadership team, and will ensure all Facilities services (Office Services, Administration, Property Management and Office Project oversight) are delivered in a timely and professional manner

Responsibilities

The supervisor will support the following tasks in our India location, as well as support ongoing expansion within India and any future location(s):

• Office Services
• Line management of India based Facilities associates who support overall office administration, finance and other support services;
• Vendor oversight for recurring services and projects, supports Regional Facilities Manager with vendor performance management and new vendor selection process;
• Responsible for oversight and inspection of India office conditions, creates action plans for correction/maintenance as necessary;
• Office Administration
• Works closely with finance, legal, HR and IT to manage overall office administration services, ensures team is processing tasks in a timely manner;
• Supports Regional Facilities Manager with keeping Work Order System, Project and other Trackers current and accurate;
• Supports overall office security initiatives, and provides training and coaching to correct security gaps for the India office location(s);
• Supports Business Continuity program for India, creates incident reports when needed;
• Property Management
• Develops working relationship with landlord(s) and property/building manager(s) to ensure our associates and visitors have a safe, secure and clean building;
• Responsible for promoting use of our Facilities Asset Management system (FMX), and ensuring maintenance records are accurate and closed out as completed;
• Provides oversight of local vendor services (Housekeeping, Breakroom/Beverages, Maintenance) to ensure appropriate level of service is achieved;
• Office Project Management
• Works closely with Regional Facilities Manager on project management for space changes, remodels, fitout and expansions as assigned;
• Provides local oversight of project vendor, creates status reports, photos and other details as directed by the Regional Facilities Manager
  
  

Qualifications

• Bachelors Degree and at least 5 years of Facilities industry experience, prior line management experience;
• Able to handle manual duties and perform regular facilities inspections;
• Pro-active, independent, able to work with minimal supervision and perform under pressure;
• Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;
• Excellent in English verbal and written communication skills in dealing with stakeholders from diverse backgrounds;
• Willing to travel between location(s) as business needs require.
  
  

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.

Why Medpace?

People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.

The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.

Medpace Perks

• Flexible work environment
• Competitive compensation and benefits package
• Competitive PTO packages
• Structured career paths with opportunities for professional growth
• Company-sponsored employee appreciation events
• Employee health and wellness initiatives
  
  

Awards

• Recognized by Forbes as one of Americas Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
• Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
  
  

What To Expect Next

A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

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