Assistant Manager - Company Secretary CS

Location: Airoli, Navi Mumbai

Shift: General shift

About The Role

We are seeking a detail-oriented and proactive Assistant Manager – Company Secretary to ensure compliance with regulatory requirements and support the company’s governance framework. The candidate will handle secretarial functions, coordinate board and committee meetings, manage statutory filings, and liaise with regulatory bodies to maintain corporate governance standards in line with the Companies Act, 2013, and other applicable laws.

Key Responsibilities

• Ensure compliance with the Companies Act, 2013, RBI regulations, FEMA guidelines, Debenture Trustee requirements, and other applicable laws.
• Prepare notices, agendas, minutes, and annual reports for Board, Committee, and General Meetings.
• Independently conduct offline and virtual Board and Annual General Meetings in accordance with Companies Act, 2013, and Secretarial Standards.
• Assist in convening Board meetings, Committee meetings, and General Meetings.
• Prepare and file statutory forms with the Registrar of Companies (ROC), including Annual Returns and other event-based filings.
• Maintain and update statutory registers and records of the company.
• Manage creation and extinguishment of ISIN.
• Conduct XBRL filings for ROC, annual filings, and draft Directors’ reports and related compliance documents.
• Oversee issuance, allotment, transfer of shares, debentures, and other securities.
• Liaise with external statutory and regulatory authorities such as RBI, NSDL, CDSL, Linking Time, and auditors.
• Assist in drafting legal agreements and documents such as Shareholders’ Agreements, security documents, and other corporate legal paperwork.
• Draft and manage corporate actions and conditions precedent/subsequent required from investee companies for investment purposes.
• Provide general support to other departments as assigned.
  
  

• Minimum 2-5 years of experience
• Candidates with ICSI membership number
• Strong knowledge of Companies Act, 2013, RBI regulations, FEMA, and other relevant laws.
• Proficiency in statutory filings and compliance management.
• Excellent drafting and communication skills.
• Ability to coordinate and manage board and committee meetings independently.
• Strong organizational skills and attention to detail.