Receptionist (225-618)

As a Receptionist, you will be the first point of contact for our organization, representing our brand with a warm and welcoming demeanor. You will manage the reception area, greet visitors, and handle various administrative tasks to ensure the smooth operation of our office. Your role is vital in creating a positive first impression for guests, clients, and staff members alike. You will be responsible for directing calls to the appropriate department, scheduling appointments, and assisting with various office duties. If you are organized, detail-oriented, and enthusiastic about providing outstanding service, this position is an excellent opportunity for you.

Responsibilities

• Welcome visitors and guests with a friendly and professional demeanor.
• Answer incoming phone calls and direct them to the appropriate department.
• Maintain the cleanliness and organization of the reception area at all times.
• Schedule and coordinate appointments and meetings for staff members.
• Handle incoming and outgoing mail and packages efficiently.
• Assist with general administrative and clerical tasks as needed.
• Provide accurate information regarding the organization's services and procedures.
• Monitor visitor access and maintain security awareness in the reception area.
• Manage the office supplies inventory and requisition new supplies as needed.
• Prepare and distribute daily mail and courier shipments.
• Coordinate with facility management regarding any repair or maintenance issues.
• Assist in processing invoices and other basic bookkeeping tasks occasionally.

Requirements

• Previous experience as a receptionist or in a customer-facing role preferred.
• Excellent verbal and written communication skills are essential.
• Proficient in Microsoft Office Suite and basic office equipment.
• Strong organizational skills with the ability to multitask effectively.
• Professional appearance and demeanor at all times.
• Ability to work independently and as part of a team.
• High school diploma or equivalent qualification is required.