MANAGER - SECRETARIAL

Job Title: Manager – Secretarial

Function: Legal & Compliance

Reports To: Senior General Manager – Secretarial & Compliance

Location: HQC

About DHL Blue Dart Express India:

At Blue Dart, we go beyond delivering shipments—we deliver trust, precision, and excellence. As India’s most reliable express logistics provider, we empower commerce by reaching over 56,000+ locations across India and connecting to 220+ countries through our global DHL network. Backed by the strength of DHL Group, we bring together international standards with deep local expertise. Our dedicated Boeing freighter fleet, 12,000+ vehicles, and best-in-class service ensure time-definite delivery that businesses and customers count on every day.

We are proud to be consistently ranked among India’s Top 100 Great Places to Work® and recognized as part of the DHL Group’s Top Employer certification across multiple regions. Being an Employer of Choice is not just a goal—it’s a fundamental part of who we are. We are committed to creating a workplace where people feel valued, empowered, and proud to belong.

If youre looking to join a purpose-led, people-first organization that shapes India’s supply chain with integrity and care—Blue Dart is where you belong.

Position Overview:

The Manager – Secretarial is responsible for overseeing corporate secretarial functions, ensuring statutory compliance, and upholding governance standards across the organization. The role involves coordination with regulatory bodies, timely execution of board-related activities, and maintenance of statutory documentation. This position plays a key role in supporting senior leadership in compliance and governance matters.

Job Purpose:

To ensure effective execution of secretarial duties and compliance with statutory, regulatory, and corporate governance norms. The role supports legal integrity in operations by facilitating board processes, maintaining statutory records, and ensuring timely filings.

Key Roles & Responsibilities:

Strategic Governance & Board Management

• Lead the end-to-end coordination of Board and Committee meetings (Audit, NRC, Stakeholder, etc.), ensuring adherence to the Companies Act, SEBI (LODR) Regulations, and internal governance frameworks.
• Strategically support board and senior management decision-making by preparing accurate, timely agendas, minutes, and regulatory disclosures.
• Corporate Compliance & Regulatory Strategy
• Drive proactive compliance with statutory obligations under the Companies Act, SEBI, FEMA, and other applicable corporate laws through structured calendars and audit-ready documentation.
• Analyse emerging regulatory changes and assess business impact to advise leadership on compliance risks and mitigation strategies.
  
  
  

• Ensure robust corporate governance by maintaining accurate statutory registers, shareholding structures, and filings with ROC and stock exchanges.
• Oversee the integrity and confidentiality of all statutory records, legal documents, and approvals critical to business continuity and stakeholder trust.
• Stakeholder Engagement & External Relations
• Liaise with regulators (ROC, SEBI, RBI, MCA, Stock Exchanges) for queries, inspections, or clarifications and ensure timely closure of compliance actions.
• Represent the company in industry forums or with regulatory consultants to stay ahead of best practices in governance and compliance.
  
  
  

• Identify legal and compliance risks across business operations, especially in light of ESG mandates, and partner with internal audit/legal teams to strengthen controls.
• Align secretarial practices with broader sustainability and ethical governance initiatives, supporting ESG disclosures, ratings, and investor expectations.
• Cross-Functional Advisory & Process Improvement
• Serve as a strategic advisor to business functions by interpreting laws and ensuring their application in strategic decisions, M&A activity, or new business models.
• Continuously review and enhance secretarial processes, leveraging digital tools and compliance analytics to improve efficiency and reduce compliance costs.
  
  
  

• Mentor junior team members on regulatory knowledge, stakeholder management, and professional integrity.
• Promote a compliance-first culture by conducting knowledge sessions across departments on corporate governance norms and legal obligations.
  
  
  

• Graduate in Commerce, Business Administration, or Law from a recognized university.
• Mandatory: Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• Preferred: Additional qualifications such as LLB or MBA (Finance/Legal) will be an added advantage.
  
  
  

• 6 to 10 years of relevant experience in secretarial and compliance functions, preferably in a listed company or large corporate group.
• Hands-on experience in managing Board & Committee meetings, handling ROC/SEBI filings, corporate governance matters, and statutory compliance under the Companies Act, 2013.
• Prior exposure to handling interactions with regulatory bodies such as MCA, SEBI, ROC, and Stock Exchanges.
• Experience in driving compliance automation tools, managing secretarial audits, and supporting ESG/regulatory disclosures will be a strong plus.
  
  
  

• Companies Act, 2013: In-depth understanding and practical application.
• SEBI Regulations & LODR Compliance: Filing, reporting, and adherence to listing obligations.
• Secretarial Practices: Conducting Board/Committee/Shareholder meetings, drafting minutes, and maintaining statutory registers.
• Regulatory Filings: Expertise in MCA, ROC, SEBI, and Stock Exchange filings.
• Corporate Governance: Knowledge of applicable governance frameworks and implementation.
• Legal Documentation: Drafting and vetting resolutions, agreements, disclosures, and reports.
• Compliance Tools & Technology: Familiarity with digital compliance platforms and secretarial automation tools.
• Audit & Risk Management: Experience supporting secretarial audits and internal controls.
  
  
  

• Integrity & Confidentiality: High ethical standards and discretion in handling sensitive information.
• Attention to Detail: Strong focus on accuracy and compliance documentation.
• Stakeholder Management: Ability to engage effectively with internal leadership, auditors, legal counsel, and regulatory authorities.
• Result Orientation: Commitment to timelines and proactive issue resolution.
• Analytical Thinking: Ability to interpret laws and regulations and provide actionable insights.
• Communication Skills: Clear, concise verbal and written communication, especially for reporting and governance-related correspondence.
• Collaboration: Strong team player with the ability to guide juniors and coordinate across departments.
  
  
  

• 100% adherence to Companies Act, SEBI, and other statutory timelines and filings
• Zero instances of non-compliance or penalties
  
  
  

• Timely execution of Board, AGM, and Committee meetings as per statutory calendar
• Accuracy and timeliness of minutes and records
  
  
  

• Maintenance and update of all statutory registers and filings
• % accuracy in statutory documentation audits
  
  
  

• Timely submission of BRSR/ESG-related reports
• Board readiness and disclosures for ESG reporting frameworks (GRI, SEBI, etc.)
  
  
  

• Implementation of updated governance practices in line with best-in-class standards
• Internal audit feedback rating
  
  
  

• % reduction in compliance risk exposure
• Proactive risk identification in governance and ESG areas
  
  
  

• Timely resolution of investor/stakeholder queries
• Number of escalations managed or mitigated
  
  
  

• % completion of team development plans
• Regular coaching/support sessions documented
  
  
  

• Number of strategic initiatives supported (e.g., digitization, ESG integrations)
• Project delivery within timelines and budget