Assistant Manager - Administration

Travel Management Services (Domestic and International)

This position is responsible for..

• Monitor over all Travel Desk operations on daily basis & keep control on CWT booking team
• Manage all the day to day travel arrangement of all Abbott Affiliates employees
• Bookings and reservations to be processed accurately and on time (TAT 24 Hrs.)
• Keeping track of all the cancellations and refunding of the bookings
• Travel bookings & Query resolution even on holidays and post office hours.
• Accurate updation of Travel Desk MIS on Weekly,Fortnightly & monthly basis
• Support to be provided for employees personal travel bookings and travel data upkeepment
• New Account creation in E - Travel portal and Resolving technical issues & Queries
• Manage International Travel Booking alongwith Hotel bookings,Visa processing etc.
• Responsible for Verifying vendor invoices and processing invoices through finance for payment on every fortnight.
• Strictly monitoring VISA processing work
  
  

• Manage all the day to day Local/Domestic Car bookings for all Abbott Affiliates employees
• Updation of Weekly / Fortnightly and monthly MIS
• Strict monitoring on car booking processes
• Responsible on taking feedback from employees on overall car services provided by our on-boarding vendors
• Monitoring point-to-point car services for senior management employees
  
  

• Follow up / Timely Renewal of All airlines agreements, Car Vendor agreements
• Incentive Tracking & recording
• Adhere all the audit guidelines & answerable for audit queries-during annual Audit process
• Expert support & upkeepment of database during all the internal & external audit queries.
  
  

• Adhere to follow all the Travel desk policies, SOPs and Guidelines
• Upgradation / Amendement of the same in regular intervals
• Ensure all the bookings to be done as per policy entitlement
  
  

• Responsible for Statutory & Regulatory Compliances
• Avoidance of all travel related litigations that may arise out of non compliance
• Complete and accurate maintenance all records that are relevant to compliance
  
  

• Cost Optimization and savings on Agreement cost vs Market cost
• Collecting and analyzing data on travel cost and usage trends, to identify and generate savings. (Airline Discount, Agency Discount, etc.)