Executive Assistant

Job Category: Non-Technical

Department: Admin

Job Location: Indore

Experience: 5+ years

About the Role:

We are seeking a highly organized and proactive Executive Assistant to support our Top Management. The ideal candidate will be a detail-oriented professional with exceptional multitasking abilities, strong communication skills, and the capacity to maintain a high level of confidentiality. This role demands a dynamic individual who can thrive in a fast-paced environment and provide top-tier administrative support.

Key Responsibilities:

• Administrative Support: Manage the top management’s calendar, schedule appointments, coordinate meetings, and handle travel arrangements.
• Communication: Act as the primary point of contact between the top management and internal/external stakeholders, ensuring clear and efficient communication.
• Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Project Management: Assist in the planning and execution of various projects, ensuring timely completion and adherence to company objectives.
• Meeting Coordination: Organize and facilitate executive meetings, including agenda preparation, minute taking, and follow-up on action items.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Research: Conduct research and gather information to support the top management’s decision-making processes.
• Travel Arrangements: Coordinate travel logistics for the top management, including booking flights, accommodations, and transportation arrangements.
• Operational Support: Provide administrative support to other senior executives as needed and assist with office management tasks.
• Vendor Coordination and Management: Manage relationships with vendors and suppliers, including negotiating contracts, resolving issues, and ensuring timely delivery of services and products.
• Employee Expense Reimbursement and Management: Process and manage employee expense reports, ensuring compliance with company policies and timely reimbursement.

Education & Experience:

• Bachelor’s degree in Business Administration, Communications, or a related field. Equivalent experience may also be considered.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Proven track record of supporting senior executives with a high level of professionalism.
• Experience in managing complex schedules, coordinating high-level meetings, and handling confidential information.

Desirable Attributes:

• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills with the ability to work collaboratively with diverse teams.
• Proactive and resourceful with a problem-solving attitude.
• High level of professionalism and discretion in handling sensitive information.
• Familiarity with the EdTech industry and ERP systems is a plus.

What We Offer?

At Serosoft, we believe in fostering a culture of innovation, collaboration and excellence. Discover what makes Serosoft the perfect place to thrive:

• Learning & Growth: We support your professional development at every step.
• Cutting-Edge Technologies: Engage in pioneering and innovative projects.
• Global Opportunities: Expand your horizons & work on international assignments.
• Exciting Events & Outings: Enjoy vibrant celebrations and team activities.
• Best of Breed Compensation: Competitive pay that rewards your skills & contributions.
• 6 Days a Week: Embrace a healthy work-life balance.
• Group Health Insurance: Your health and well-being are our priority.
• Open Door Policy: Your ideas and feedback are always welcomed.
• Beautiful Office in Indore: Work in India’s cleanest city, right in the heart of it!

Join our dynamic team and be part of an innovative company where your efforts will directly shape the future of global education.