Administrative Assistant

About This Opportunity

Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. They often work with executives, managers, and other co-workers to provide them with the resources needed to complete their duties. In this role, you will be responsible for the calendar management of the leaders assigned, take care of the travel including the flight, cab and stay reservations, work with the leaders on the arrangements of the conferences, take care of the logistical help like Meeting room bookings, Food and Beverages, corporate lunch, negotiated rates etc. Work on the expense management of the leaders as and when there is a travel. You will also be responsible for on boarding new joiners and off boarding those employees who are leaving the company.

What You Will Do

Core responsibilities include but not limited to –

• Schedule meetings, calls, presentations and travel
• Coordinate and attend weekly staff meetings
• Coordinate leadership team meetings and customer meetings
• Create minutes of meeting and follow up on actions
• Maintaining a high degree of confidentiality.
• Coordinate travel reservations for air, hotel, etc.
• Draft emails to employees, suppliers, partners, vendors and customers
• Co-ordinate solutions to cell phone & email technical issues
• Co-ordinate any requisitioning processes for resources like hardware or devices.
  
  

• 3-5 years related experience working in a corporate environment
• Skilled using Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
• SAP Concur knowledge preferred and expense processing experience a plus
• Excellent verbal/written communication and interpersonal skills with ability to build relationships.
• Highly organized, with a strong attention to detail
• Ability to multitask and prioritize in a fast-paced, deadline-driven environment
• Highly responsive and proactive in problem-solving
• Computer savvy and able to learn programs quickly
• Strong orientation toward teamwork and customer satisfaction
• Demonstrates confidence, is trustworthy and requires moderate supervision
• Fluency in English (spoken & written) is essential.
• Prepare expense reports
• Coordinate/Facilitate team events, gifts and rewards for individuals and team
• Coordinate and schedule conference rooms for meetings at internal and external locations
• Handle and process security badge requests for guests
• Arrange for visas for international travel
• Process purchase requisitions and invoices
• Maintain log of pending Network IDs and follow up on pending IDs.