Receptionist 19D25

We are seeking a welcoming and efficient Receptionist to join our team. The successful candidate will be the first point of contact for visitors and customers, offering a warm and professional greeting. This role requires excellent interpersonal skills, the ability to multitask, and a keen attention to detail. As a Receptionist, you will manage the front desk on a daily basis and perform a variety of administrative and clerical tasks. The ideal candidate is organized, articulate, and possesses a friendly disposition to ensure a positive experience for all guests. Your role will be crucial in maintaining the smooth operation of our office environment, so a proactive and adaptable approach to work will be essential.

Responsibilities

• Greet and welcome guests with a friendly and professional demeanor.
• Answer, screen, and forward incoming phone calls promptly and courteously.
• Receive and sort daily mail, deliveries, and couriers effectively.
• Maintain office security by following safety procedures and controlling access.
• Update calendars and schedule meetings to assist team members as required.
• Perform basic bookkeeping, filing, and clerical duties to support office functions.
• Assist colleagues with various administrative tasks to ensure smooth workflow.
• Ensure reception area is tidy, presentable, and well-stocked at all times.
• Provide excellent customer service to guests and handle inquiries efficiently.
• Coordinate with vendors and service providers to maintain office requirements.
• Utilize office equipment such as copiers and fax machines competently.
• Facilitate communication between departments to improve operational efficiency.

Requirements

• Proven work experience as a Receptionist or in a similar role.
• Professional attitude and appearance with excellent communication skills.
• Proficiency in Microsoft Office Suite and office equipment operation.
• Solid written and verbal communication skills to facilitate interactions.
• Ability to handle pressure and manage multiple tasks efficiently.
• High school diploma or equivalent qualification is required.
• Strong organizational and multitasking skills with attention to detail.