Personal Assistant (225-1010)

As a Personal Assistant, you will be an integral part of a dynamic and busy workspace, offering top-tier organizational and administrative support to senior executives or busy professionals. Your role is pivotal in ensuring the seamless execution of daily tasks and responsibilities, acting as a reliable partner to your executive, managing their schedule, and facilitating communications. This position requires an individual who is highly organized, detail-oriented, and possesses exceptional communication skills. Your ability to prioritize effectively while handling a range of tasks including calendar management, travel arrangements, and correspondence will be crucial in maintaining the efficiency of business operations. This role offers a vibrant work environment with opportunities to contribute meaningfully to the success of the executive and the organization.

Responsibilities

• Manage the executive's calendar and schedule appointments, meetings, and conferences.
• Coordinate and book travel arrangements, including flights, accommodation, and transportation.
• Prepare and edit correspondence, presentations, and other critical documents.
• Act as the primary point of contact for internal and external communications.
• Assist in the planning and execution of events, meetings, and functions.
• Conduct research and compile data for reports and decision-making processes.
• Maintain and organize files, records, and other important documents efficiently.
• Handle confidential information with the utmost integrity and discretion.
• Prepare expense reports and manage reimbursements for the executive.
• Coordinate personal tasks and errands as needed by the executive.
• Monitor and manage email communications, responding on behalf of the executive when appropriate.
• Provide administrative support for various projects and initiatives as required.

Requirements

• Proven experience as a Personal Assistant or in a similar role necessary.
• Strong organizational and time-management skills are a must for success.
• Excellent written and verbal communication skills required for the role.
• Proficiency in MS Office and calendar management tools is essential.
• Demonstrated ability to handle multiple tasks and meet tight deadlines.
• High level of professionalism and ability to maintain confidentiality is critical.
• Flexibility to adapt to changing priorities and work landscapes is preferred.