Payroll Operations Associate (225-1013)

A Payroll Operations Associate plays a crucial role in ensuring that all payroll processes are executed efficiently and accurately in an organization. This professional is responsible for managing and processing employee payrolls, ensuring compliance with federal and state regulations, and maintaining detailed records of payroll transactions. The role requires strong attention to detail, analytical skills, and the ability to work under tight deadlines. A successful Payroll Operations Associate will have excellent problem-solving skills and the ability to communicate effectively with team members and stakeholders. With a focus on accuracy and confidentiality, this position is an integral part of the human resources department, contributing to the overall employee satisfaction and organizational success.

Responsibilities

• Accurately process weekly, bi-weekly, or monthly payroll for all employees.
• Maintain payroll records and documentation in compliance with federal regulations.
• Resolve payroll discrepancies and answer employees' payroll-related inquiries promptly.
• Collaborate with the HR department to ensure accurate employee data for payroll purposes.
• Ensure compliance with relevant laws and internal policies regarding payroll procedures.
• Prepare and distribute payroll reports to management for decision-making purposes.
• Assist in year-end audits, including preparation and submission of required documentation.
• Update payroll systems and processes to improve efficiency and accuracy.
• Manage wage garnishments, tax withholdings, and deductions in accordance with the law.
• Reconcile payroll accounts and prepare adjustments as deemed necessary.
• Participate in the implementation of new payroll software and tools as needed.
• Conduct training sessions for employees regarding payroll policies and benefits.

Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• Minimum of 2 years’ experience in payroll administration or a related role.
• Proficiency in payroll software, such as ADP, QuickBooks, or similar systems.
• Strong understanding of payroll processes and relevant legal regulations.
• Excellent attention to detail and strong analytical skills are essential.
• Ability to maintain confidentiality and manage sensitive employee information.
• Exceptional communication skills, both written and verbal, with team collaboration ability.