Administrative Assistant 18N25

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at 18N25. As an Administrative Assistant, you will play a critical role in ensuring the smooth day-to-day operations of our office. You will be responsible for providing administrative support to various departments, assisting with the coordination of schedules, and managing a variety of office tasks. The ideal candidate will have excellent communication skills, the ability to multitask effectively, and a proactive approach to problem-solving. This position offers an opportunity to work in a collaborative environment where your contributions will directly impact the efficiency and productivity of the team.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist in the preparation of regularly scheduled reports and presentations.
• Maintain a filing system that is both precise and readily accessible.
• Manage calendars and schedule appointments to maximize time efficiency.
• Coordinate meetings and conference calls, including the arrangement of facilities.
• Handle incoming and outgoing communications, including emails and phone calls.
• Order office supplies and research new deals and suppliers as necessary.
• Develop and update administrative systems to improve operational efficiency.
• Provide administrative support during company events and project initiatives.
• Assist in the creation of informational documents and correspondence.
• Prepare office documentation, including drafting memos, and emails.
• Support data entry and maintenance of accurate records and databases.

Requirements

• Proven experience as an administrative assistant or relevant role.
• Excellent written and verbal communication skills are required.
• Strong organizational and time management skills are essential.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Attention to detail and problem-solving skills are highly valued.
• Ability to work independently and as part of a team environment.
• High school diploma; additional qualifications in administration is a plus.