Accounts & Purchase Assistant (225-801)

The Accounts & Purchase Assistant is an integral role within any organization, tasked with supporting both the financial and procurement departments to ensure smooth operations. This position requires a detailed-oriented professional capable of juggling multiple tasks involving both accounts and purchasing. The role involves processing invoices, preparing financial reports, and assisting with budget planning, alongside managing purchase orders and liaising with suppliers. A successful Accounts & Purchase Assistant is analytical, with excellent organizational skills, capable of maintaining accuracy while handling a high volume of data. This individual contributes to the organization by ensuring that products and materials are acquired efficiently and that transactions are accurately recorded.

Responsibilities

• Assist in preparing and managing accounts payable and receivable documentation.
• Process purchase orders and ensure timely deliveries from suppliers.
• Collaborate with the finance team to reconcile financial discrepancies or issues.
• Maintain and update records of purchases, pricing, and other important data.
• Coordinate with various departments to ensure all procurement needs are met.
• Conduct regular audits of both financial and inventory records for accuracy.
• Assist with budget preparation and forecasting for procurement activities.
• Monitor and manage supplier performance and resolve any related queries.
• Handle correspondence and negotiations regarding purchase orders and invoices.
• Ensure compliance with financial policies and purchasing protocols.
• Generate regular financial and purchasing reports for management review.
• Support the procurement process improvement initiatives as needed.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Proven experience in an accounting or purchasing assistant role is preferred.
• Strong understanding of office software and accounting or purchasing tools.
• Excellent verbal and written communication skills for liaising with stakeholders.
• Ability to work efficiently under pressure while maintaining attention to detail.
• Solid organizational skills and the ability to manage multiple priorities.
• Strong analytical capabilities and problem-solving skills are a must.