Receptionist (225-925)

As the first point of contact for our esteemed organization, the Receptionist plays a pivotal role in setting the tone for how clients and stakeholders perceive us. We are looking for a polished, articulate, and empathetic professional to join our team. The ideal candidate will have excellent communication skills, a knack for multitasking, and a warm demeanor. As a Receptionist, you will be responsible for greeting visitors, handling incoming calls, and giving vital administrative support across the organization. Your role is crucial in ensuring seamless operations and delivering exceptional service. This position offers a dynamic work environment and an opportunity to contribute to our company's success by fostering a positive and welcoming atmosphere.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office promptly.
• Answer, screen, and forward incoming phone calls to relevant parties.
• Provide accurate information in person and via phone or email.
• Maintain security by following procedures and controlling access.
• Order front office supplies and maintain inventory records accurately.
• Schedule meetings and appointments efficiently, managing calendars as needed.
• Perform clerical duties such as filing, photocopying, and transcribing documents.
• Handle billing and record expenses for office supplies and services.
• Keep updated records of office visitors and security logs safely.
• Ensure the reception area is tidy and presentable, with all necessary materials.
• Coordinate office activities and provide administrative support when necessary.

Requirements

• Proven work experience as a Receptionist or similar role in an office.
• Proficiency in Microsoft Office Suite and general computer skills.
• Professional attitude and strong verbal communication skills required.
• Excellent organizational and time-management skills crucial for this role.
• Ability to be resourceful and proactive in dealing with issues promptly.
• High school diploma; additional certification in Office Management is a plus.
• Familiarity with office machines such as photocopiers and facsimile systems.