Front Desk cum Admin Executive (225-1014)

The role of Front Desk cum Admin Executive is a crucial blend of administrative proficiency and customer service excellence, designed to create a welcoming environment for clients and ensure that administrative duties are handled efficiently. This position serves as the first point of contact for visitors and plays a pivotal role in ensuring seamless operations within the organization. By managing the reception area and providing exceptional administrative support, the incumbent contributes to a positive work culture and enhances organizational effectiveness. This dual role requires excellent communication skills, strong organizational abilities, and a professional demeanor to represent the company impeccably and handle a variety of administrative tasks with precision.

Responsibilities

• Greet and welcome visitors, ensuring a hospitable and professional reception area.
• Answer and direct phone calls to the appropriate department or individual promptly.
• Manage incoming and outgoing correspondence, including emails and mail distribution.
• Maintain an organized and tidy front desk area to provide a welcoming environment.
• Assist in scheduling and coordinating meetings, appointments, and conference room bookings.
• Handle visitor management by recording guest entries and issuing visitor badges as necessary.
• Ensure the supply of office stationery and oversee reorder processes when needed.
• Support administrative tasks, including data entry, file management, and documentation.
• Monitor and manage office supplies inventory and place orders as required.
• Liaise with facility management regarding any maintenance or repair issues.
• Provide support during company events, meetings or any logistical requirements that arise.
• Coordinate travel arrangements and prepare travel schedules when required by executives.

Requirements

• High school diploma or equivalent; bachelors degree is a plus.
• Proven experience as a front desk representative or relevant role in administration.
• Proficiency in Microsoft Office Suite and experience with other office equipment.
• Strong verbal and written communication skills, with an emphasis on customer service.
• Ability to multi-task, prioritize, and manage time effectively in a busy environment.
• Familiarity with office management procedures and basic accounting principles.
• Professional appearance and attitude, with a welcoming and positive persona.