Junior Admin Executive (225-905)

The Junior Admin Executive plays a fundamental role in the smooth operation of any organization, supporting administrative tasks while working closely with senior executives. This position entails a wide range of duties that require strong organizational skills, attention to detail, and proficiency in office management systems. As a Junior Admin Executive, one is expected to handle communications, manage schedules, and assist with various administrative tasks to ensure efficient day-to-day operations. This role is ideal for someone looking to start their career in administration, providing an opportunity to gain valuable experience in a corporate environment. The successful candidate will be detail-oriented and proactive, with the ability to multitask and thrive in a fast-paced, dynamic workplace.

Responsibilities

• Assist in managing daily office operations and administrative functions efficiently.
• Maintain and update company databases and official records accurately and promptly.
• Coordinate and schedule appointments and meetings, managing executives' calendars effectively.
• Prepare and edit correspondence, reports, and presentations with precision and accuracy.
• Answer and direct phone calls, email inquiries, and handle general office inquiries seamlessly.
• Support the senior executive team with various administrative tasks as required.
• Assist in organizing company events, meetings, and training sessions proactively.
• Ensure the office environment is tidy, organized, and fully equipped with necessary supplies.
• Deal with client and vendor inquiries and maintain excellent professional relationships.
• Help in managing internal communication and disseminating important information to staff.
• Perform data entry tasks and ensure completeness and accuracy of data records.
• Contribute to process improvements by suggesting more efficient administrative solutions.

Requirements

• A diploma or bachelor's degree in Business Administration or related field.
• Proven experience in a clerical or administrative support role is advantageous.
• Excellent proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Excellent verbal and written communication skills, maintaining professionalism at all times.
• Detail-oriented with strong problem-solving abilities and proactive mindset.
• Ability to work independently as well as part of a collaborative team.