Wedding & Events Coordinator (225-722)

The role of a Wedding & Events Coordinator is a dynamic position that combines creativity with meticulous planning skills. This role is ideal for individuals who love orchestrating memorable moments and take pride in fulfilling clients' visions. With a focus on organizing weddings, parties, and corporate events, the coordinator will manage all aspects of event execution, from initial consultation to the final clean-up. The successful candidate will be a seasoned professional with experience in event logistics, vendor negotiations, and client management. The Wedding & Events Coordinator will work closely with clients to understand their needs, negotiate contracts, design event layouts, and ensure events run smoothly and exceed client expectations.

Responsibilities

• Liaise with clients to understand their needs and preferences for the event.
• Create detailed event plans including timelines and checklists for efficient execution.
• Coordinate with vendors such as caterers, decorators, and rental companies for quality services.
• Manage event budgets, ensuring that all expenditures remain within the allocated resources.
• Negotiate contracts with vendors and venue managers to optimize service quality and cost.
• Conduct venue visits and site inspections to ensure suitability for client requirements.
• Oversee the event setup, execution, and clean-up processes for maximum client satisfaction.
• Resolve issues or emergencies during the event promptly and effectively.
• Keep clients updated on the event planning progress and discuss any necessary adjustments.
• Maintain accurate records and documentation of all event-related activities and transactions.
• Develop innovative and customized event proposals to win new business opportunities.
• Evaluate post-event feedback to improve future events and refine event management strategies.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or related field preferred.
• Minimum of 3 years experience in coordinating weddings and large-scale events.
• Excellent organizational skills with an eye for detail and ability to multitask.
• Strong communication and negotiation skills when dealing with vendors and clients.
• Ability to remain calm and manage stress under pressure during busy events.
• Creative mindset to design unique and memorable event experiences for clients.
• Proficiency in event management software and tools for efficient coordination.
• Availability to work flexible hours, including evenings and weekends as needed.