Operation Assistant 01J26

The role of an Operation Assistant is pivotal in supporting the daily operations of a company. Tasked with a variety of administrative and operational duties, the Operation Assistant ensures smooth functioning by coordinating between different departments, managing communications, and maintaining records. This role requires an individual who is highly organized, detail-oriented, and possesses excellent communication skills. Operation Assistants work closely with the operations manager to implement processes that enhance productivity and efficiency. They play a crucial role in ensuring that the team meets its objectives and deadlines by providing timely and accurate information. This position is ideal for someone who thrives in a dynamic environment and enjoys tackling new challenges.

Responsibilities

• Coordinate daily operations ensuring efficient workflow and productivity.
• Assist in planning and implementing operation projects and initiatives.
• Maintain and update records and files, both electronic and paper-based.
• Communicate effectively with various departments to facilitate smooth operations.
• Monitor inventory levels and coordinate supply orders as needed.
• Prepare reports and presentations for management decision-making processes.
• Conduct research and compile data to assist with operational improvements.
• Handle inquiries and provide comprehensive support to team members.
• Schedule and organize meetings, taking minutes where necessary.
• Assist in budget preparation and expense management for the department.
• Identify operational challenges and propose solutions to enhance efficiency.
• Ensure compliance with company policies and industry regulations.

Requirements

• Bachelor's degree in Business Administration or a related field is preferred.
• Previous experience in an administrative or operational role is essential.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication skills, both written and verbal, are required.
• Proficiency in Microsoft Office Suite and other standard office software.
• Detail-oriented mindset with a focus on accuracy and quality of work.
• Ability to work independently as well as part of a collaborative team.