Event Operation Executive (225-1007)

An Event Operation Executive is a critical role within the event management industry, responsible for planning, coordinating, and executing events smoothly and efficiently. The position requires a highly organized and detail-oriented individual who can oversee the logistical elements of event operations while maintaining the flexibility to address any challenges that arise. This role involves working closely with clients, vendors, and internal teams to ensure every aspect of the event is handled professionally and meets all desired outcomes. From corporate events to social gatherings and large-scale public events, the Event Operation Executive plays a pivotal role in ensuring these occasions are executed flawlessly, on time, and within budget. Excellent communication skills, problem-solving abilities, and the capacity to work under pressure are essential attributes needed in this role.

Responsibilities

• Coordinate with clients to understand their event vision and requirements.
• Develop comprehensive event plans outlining timelines and key milestones.
• Oversee the selection and management of vendors and suppliers for the event.
• Manage event budgets to ensure financial objectives are achieved.
• Conduct site inspections and confirm venue arrangements align with event needs.
• Liaise with marketing teams to promote the event and maximize attendance.
• Supervise set-up, execution, and breakdown of the event ensuring quality standards.
• Prepare contingency plans to address potential challenges or emergencies.
• Evaluate event performances and compile post-event reports for analysis.
• Ensure compliance with health, safety, and legal regulations throughout the event.
• Lead a team of event staff and assign specific responsibilities as needed.
• Facilitate communication between all event stakeholders for seamless operations.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field.
• Minimum of two years experience in event planning or operations coordination.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in event management software and basic IT skills are essential.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to remain calm and make sound decisions under pressure.
• Flexibility to work irregular hours, including evenings and weekends, as needed.