Accounts Payable Specialist / Associate (225-1012)

An Accounts Payable Specialist/Associate is a vital member of the finance team who ensures that the company’s bills and accounts are paid accurately and in a timely manner. This role involves managing vendor invoices, issuing payments, and maintaining thorough financial records. The individual in this position must possess a keen attention to detail, organizational skills, and the ability to handle financial data efficiently. They work closely with other departments to balance expenses and ensure all financial transactions comply with the company's policies. An Accounts Payable Specialist/Associate helps manage the company's cash flow and supports effective financial reporting by maintaining accurate records and reconciling accounts. This role requires proficiency in accounting software and a good understanding of bookkeeping and accounting principles.

Responsibilities

• Process a high volume of vendor invoices in a timely manner.
• Reconcile processed work by verifying entries and comparing system reports.
• Manage the accounts payable process, including tracking, coding, and posting.
• Handle vendor inquiries and resolve payment discrepancies efficiently.
• Ensure timely and accurate payments of vendor invoices and staff reimbursement.
• Match purchase orders with invoices and process payments as per instructions.
• Prepare and process electronic transfers and payments for accounts payable.
• Assist with month-end closing and prepare journal entries as required.
• Generate financial reports detailing the accounts payable status monthly.
• Maintain vendor files and ensure all supporting documentation is complete.
• Review and verify employee expense reports and manage reimbursement procedures.
• Collaborate with procurement departments to manage vendor contracts efficiently.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Minimum of two years of experience in accounts payable or similar role.
• Strong understanding of basic bookkeeping and accounting principles required.
• Proficient in using accounting and financial management software programs.
• Excellent organizational skills and attention to detail are essential.
• Ability to work independently and handle multiple tasks simultaneously.
• Good communication skills for effective interaction with vendors and team members.