Administrative Assistant (225-813)

The Administrative Assistant is a vital member of any organization, responsible for supporting senior staff members and ensuring smooth office operations. This role involves a blend of clerical tasks, communication, and organizational duties, often acting as the backbone of efficient office management. Administrative Assistants handle diverse responsibilities ranging from scheduling meetings, managing office supplies, to maintaining comprehensive records. They are the primary point of contact for internal and external communications, which requires exceptional communication skills. Administrative Assistants are pivotal in fostering a productive workplace environment by implementing efficient administrative processes and facilitating seamless collaboration among team members. In a fast-paced workplace, they adapt quickly to new tasks, prioritize workloads, and handle multiple responsibilities that contribute to overall organizational success. As an Administrative Assistant, you will play a crucial part in the support structure of the company, ensuring no detail goes unnoticed, and operations are carried out smoothly and effectively.

Responsibilities

• Perform a wide variety of clerical and office support activities professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers.
• Assist in the preparation of regularly scheduled reports and summaries.
• Develop and maintain a filing system that ensures systematic record keeping.
• Requires skills to handle sensitive and confidential information with discretion.
• Provide general support to visitors, answering phones, and directing calls appropriately.
• Handle and prioritize all outgoing and incoming correspondence efficiently.
• Coordinate with other departments to ensure compliance with established policies.
• Monitor supply levels, place orders when necessary, and keep supply areas organized.
• Manage databases and tools for retrieving and utilizing information promptly.
• Facilitate the administrative component of project work as needed.
• Ensure the office’s operational continuity through proactive problem-solving strategies.

Requirements

• Proven experience as an Administrative Assistant or in a relevant role.
• Strong organizational skills with the ability to multitask efficiently.
• Excellent verbal and written communication skills required for clear interactions.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• High school diploma or equivalent; additional qualifications are a plus.
• Capability to work independently and prioritize tasks with minimal supervision.
• Attention to detail and problem-solving skills crucial for administrative tasks.