Project Coordinator (225-728)

The role of a Project Coordinator is a pivotal element within any project team, acting as the central node that connects project stakeholders to ensure smooth coordination and execution. As a Project Coordinator, you will be responsible for maintaining organization throughout the life cycle of a project, which typically involves preparing comprehensive action plans, monitoring strategies, resource allocation, time management, risk mitigation measures, and budget controls. This role demands strong interpersonal, organizational, and communication skills as you will engage with various teams and departments to facilitate the flow of information and support the project manager in steering the project towards successful completion. You will work closely with project team members, managers, and leads to help deliver major organizational projects efficiently and effectively. Your ability to handle pressure with grace and uphold the highest standards of professionalism will be key to thriving in this position.

Responsibilities

• Coordinate project management activities, resources, equipment, and information across various departments.
• Help prepare project proposals, timeframes, schedules, and budgets for individual projects.
• Monitor project progress and handle any issues that arise during the project lifecycle.
• Liaise with clients to identify and define project requirements, scope, and objectives.
• Ensure that clients’ needs are met as projects evolve and adapt to changes effectively.
• Analyze risks and opportunities that might affect project objectives and propose mitigation solutions.
• Create and maintain comprehensive project documentation, plans, reports, and presentations.
• Coordinate regular meetings with project teams to track deliverables and meet milestones.
• Facilitate effective communication within the project team and with external stakeholders.
• Collaborate with the project manager to allocate workload and ensure efficient resource utilization.
• Utilize project management tools to monitor working hours, budget status, and other key performance indicators.
• Foster a collaborative team environment and provide input on team management and workflow improvements.

Requirements

• Bachelor’s degree in business administration, or equivalent field experience related to managing projects.
• Proven work experience as a Project Coordinator or in a similar coordinating role.
• Strong working knowledge of project management tools and software, such as MS Project.
• Excellent communication and negotiation skills to effectively liaise with stakeholders.
• Ability to work under pressure, meet tight deadlines, and handle multiple tasks simultaneously.
• Demonstrated ability to analyze complex problems and develop practical solutions.
• Strong organizational, multitasking, and prioritization skills with a keen attention to detail.