Office Coordinator 08N25

The Office Coordinator position is a pivotal role within our organization, responsible for ensuring the smooth operation of daily office activities and providing administrative support to various departments. This individual will act as the primary point of contact for internal and external stakeholders, manage office resources, and coordinate logistics to enhance efficiency and productivity within the workplace. The ideal candidate will have excellent organizational skills, a proactive approach to problem-solving, and the ability to work well in a dynamic environment. This role requires effective communication and the ability to multitask while maintaining a positive attitude and professional demeanor in a fast-paced office setting.

Responsibilities

• Oversee the day-to-day operations of the office, handling administrative tasks efficiently.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage schedules and appointments for office staff and executives, ensuring optimal time management.
• Maintain office supplies inventory by checking stock and ordering supplies as needed.
• Receive, sort, and distribute daily mail/deliveries and manage outgoing correspondence.
• Serve as the primary point of contact for office visitors and external vendors.
• Assist in organizing company meetings and events, including logistics and materials preparation.
• Maintain accurate records and documents related to office operations and administrative processes.
• Implement and manage filing systems to organize office documents and information effectively.
• Collaborate with IT teams to ensure functionality and troubleshooting of office equipment and technology.
• Assist HR and finance departments with administrative support and document processing as needed.
• Ensure a clean and safe working environment by coordinating with cleaning and maintenance services.

Requirements

• A high school diploma or equivalent; additional qualifications are a plus.
• Proven experience as an office coordinator, administrative assistant, or similar role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficient in using office software including MS Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills, with a customer-service oriented attitude.
• Ability to work independently and collaboratively within a team to meet deadlines.
• Flexibility to adapt to changing priorities and handle unexpected challenges efficiently.