Event Coordinator (225-906)

As an Event Coordinator, you will play a pivotal role in planning, organizing, and executing events that align with our client's vision and objectives. This position demands an individual with exceptional organizational skills, keen attention to detail, and the ability to manage multiple projects simultaneously. You will liaise with clients, vendors, and internal teams to ensure seamless event production and delivery. The ideal candidate should possess creativity, excellent communication skills, and a knack for problem-solving to handle any challenges that arise during the planning process. By joining our team, you will have the opportunity to lead innovative events, from conception through to completion, providing memorable experiences for our clients and their guests.

Responsibilities

• Develop and manage events from proposal through execution and evaluation stages.
• Collaborate with clients to determine event objectives and expectations.
• Develop event concepts and themes to engage participants effectively.
• Coordinate with vendors for services such as catering, venue booking, and equipments.
• Create detailed event plans, including timelines, budgets, and schedules.
• Ensure compliance with insurance, legal, and health and safety regulations.
• Oversee event set up, execution, and tear down, managing onsite logistics.
• Work closely with marketing teams to develop promotional strategies for events.
• Manage and coordinate the activities of event staff and volunteers effectively.
• Monitor event budgets and adjust resources as necessary to meet financial goals.
• Utilize feedback to improve event quality and effectivity for future initiatives.
• Maintain a strong network of industry partners, suppliers, and venues for various needs.

Requirements

• Bachelor's degree in event management, hospitality, or a related field.
• Minimum of two years' experience in event coordination or event planning.
• Proficient in event management software and office productivity tools.
• Exceptional organizational skills with a keen attention to detail.
• Strong communication and negotiation skills for successful vendor management.
• Ability to manage multiple projects simultaneously and meet deadlines consistently.
• Flexibility to work irregular hours, including evenings and weekends.