Administrative Assistant (225-912)

An Administrative Assistant plays a crucial role in ensuring the smooth operation of an office environment. They provide vital support to executives and other personnel, helping to manage daily activities and streamline office procedures. Administrative Assistants are responsible for a wide array of tasks such as managing correspondence, organizing meetings, and maintaining records. This role demands a high level of organization, excellent communication skills, and the ability to multitask efficiently. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion. This position is perfect for individuals who thrive in a dynamic and collaborative work environment.

Responsibilities

• Coordinate and manage schedules, including setting up meetings and appointments.
• Prepare and edit correspondence, reports, and presentations with complete accuracy.
• Maintain filing systems, both electronic and physical, to ensure organization.
• Handle incoming and outgoing communications, including emails and phone calls.
• Assist in the preparation and coordination of departmental events and functions.
• Order office supplies and manage inventory to prevent shortages.
• Provide administrative support during meetings, including minute-taking and agenda preparation.
• Process and document invoices, expense reports, and other financial transactions.
• Act as a liaison between departments to facilitate communication and collaboration.
• Ensure office operations comply with company policies and regulations.
• Assist with onboarding new employees, including preparation of materials and orientation.
• Perform additional administrative duties as assigned by the management team.

Requirements

• A high school diploma or equivalent; an associate degree is preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills are essential.
• Strong organizational and time-management skills with attention to detail.
• Ability to work independently and prioritize tasks effectively.
• Professional demeanor and ability to maintain confidentiality at all times.
• Familiarity with office equipment such as printers and fax machines is advantageous.
• Flexibility to adapt to new tasks and work environments when necessary.