Office Assistant 01J26

The Office Assistant plays a crucial role in ensuring the seamless operation of daily office tasks and activities. Responsible for assisting with clerical and administrative duties, this position requires excellent organizational and multitasking skills. The Office Assistant will support staff by managing schedules, handling correspondence, coordinating meetings, and maintaining office supplies. With a focus on efficiency and accuracy, this role is vital for enhancing productivity and supporting a positive work environment. The ideal candidate is detail-oriented, capable of working independently as well as part of a team, and should possess strong communication and problem-solving abilities. A proactive approach to identifying and resolving office issues will contribute significantly to the smooth running of office operations.

Responsibilities

• Manage incoming and outgoing phone calls with professionalism and clarity.
• Organize and schedule meetings and appointments for office staff.
• Monitor and maintain office supply levels, placing orders when necessary.
• Coordinate the distribution of incoming mail and handle outgoing correspondence.
• Prepare and edit documents, reports, and presentations as required.
• Assist with record keeping and filing systems to ensure optimal office organization.
• Ensure the reception area and office premises are welcoming and well-maintained.
• Support team members with various administrative tasks and clerical duties.
• Perform data entry tasks with accuracy and attention to detail.
• Collaborate with various departments to support company-wide initiatives.
• Facilitate communication and cooperation among office staff and leadership.
• Provide general support to visitors and clients upon arrival at the office.

Requirements

• High school diploma or equivalent educational qualification is essential.
• Previous experience as an office assistant or in a related role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Strong verbal and written communication skills are required.
• Ability to manage multiple tasks and work effectively under deadlines.
• Exceptional organizational and time-management capabilities are necessary.
• Demonstrated problem-solving skills with a proactive approach to challenges.