SMS Administrator- ABY HUB

Job description:

Job Purpose

To implement, monitor and maintain the “Air Arabia Safety Management System” in the respective areas of operation.  He/she shall manage the Company’s mandatory and voluntary “Safety Reports” ensuring the investigations and closure reports are timely and accurately executed in line with the Civil Aviation regulations and requirements and as per Air Arabia adopted policies and procedures.  On a temporary basis, assumes duties and responsibilities of Flight Data Specialist as and when required.  Assists the line manager in implementing and monitoring adherence to safety and operational risk management procedures and standards to minimize risks and threats. Poor performance of this role might lead to regulatory non-compliance and safety findings, potential delay or cancellation in operations, and to customer dissatisfaction, all resulting in loss and negative corporate image.

 1.    Reviews the HUB, FSTD SMS manual yearly, with respect to the changes in regulations or company policies related to SMS. Keeps a routine track of the CAA website to capture and reflect any changes in the SMS requirements.
2.    Conducts timely revision of the HUB and FSTD SMS manual (as and when required) in consultation with the line manager, facilitates the manual approval and distribution process.
3.    Ensures the safety policy is revised once in two years , Distributes the revised safety policy with the internal as well as external stakeholders and maintains the record.
4.    Ensure all safety reports are checked daily and relevant reports are included in the Risk Register for analysis and timely actions are taken for closure.
5.    Conducts timely action on the IQSMS reports, and liaisons with all operational departments till closure of the reports on IQSMS. Maintains the IQSMS database.
6.    Updates the risk register based on IQSMS reports, FDM events, hazards identified in MOC/ SRM reports, internal occurrences/ events, internal audit/ inspection findings external sources, CAA safety alerts/investigation reports etc.
7.    Ensures timely reporting of occurrences on CAA Reporting of Safety Incidents (ROSI) system.
8.    Prepares for and facilitates the quarterly SAG meetings with operational departments (With presentations, minuting the meetings and closure reports for the recommended actions to be taken).
9.    Prepares for and facilitates the biannual ABY and FSTD SRB meetings (With presentation, minuting the meeting and closure reports for the recommended actions to be taken).
10.    Organizes for and facilitates the Fatigue SAG meetings (Minuting the meeting and closure reports for the recommended actions to be taken).
11.    Initiates and facilitates the MOC (Management of Change) and SRA process and collects the evidence for the actions taken 
12.    Prepares and facilitates the triannual SPM meeting with CAA, with presentation, SPM report, minuting the meeting, closure reports for the recommended actions to be taken.

13.    Timely submission of SPM reports to CAA as per the CAR SMS requirements
14.    Guarantees timely revision of the safety plan in terms of SPI’s and SPT’s. Prepares monthly analysis report for the Safety Performance Indicators (SPI).
15.    Ensures timely assessment of the subcontractors. Maintains the records.
16.    Facilitates and provides the checklist for the audits/ inspections done by quality and maintain the records.
17.    Assists in preparing the periodic safety newsletters/ bulletins/ alerts and ensure dissemination of the same to the operational personnel.
18.    Facilitates CAA, internal and external SMS audits till closure of the findings/ observations.
19.    Plans, organizes, facilitates and participates in safety surveys(online), walk & talk sessions and inspections.
20.    Yearly Review of the SMS Training and revise the SMS training. Timely action on the SMS training failure cases; debriefs non-management employees, reviews the answers, diagnoses the problem, providing action points for them. 
21.    Prepares and facilitates internal audits, IOSA and external SMS audits.
22.    Review and revision of the HUB IPD’s, ABY Safety Plan
23.    Maintains all records pertaining to SMS.
24.    Performs any additional duties as directed by the line manager.

Note – The role defined here is not exhaustive and duties and responsibilities in line with the job function may be added from time to time.
 

• A minimum of bachelor’s degree in organizational/risk management or equivalent from a recognized university or institute; Diploma or certificate in the related field combined with needed experience and exposure is acceptable.
• Must have completed “Safety Management Systems” training.
• Must have completed “Safety Investigation” training.

• With +5 years of experience in the Airlines/Aviation industry; a minimum of 3 years in the “Safety Department” in a similar capacity is required for this role.