Senior Document Controller 23F26

The role of a Senior Document Controller is pivotal within any organization engaged in large-scale projects or that requires meticulous document management systems. The primary task is to oversee and manage the organization's documentation, ensuring precision, accessibility, and security in alignment with compliance standards. A Senior Document Controller not only supervises the document lifecycle but also implements efficient procedures that enhance productivity and uphold data integrity. This position requires someone who is exceptionally organized, possesses a keen attention to detail, and has a deep understanding of document management systems and protocols within various industries. Ideal candidates will have excellent communication skills that facilitate effective coordination across teams, and advanced problem-solving skills vital for identifying inefficiencies and recommending solutions in document processing. With a combination of technical knowledge and leadership ability, the Senior Document Controller significantly aids the organization in achieving and maintaining operational excellence.

Responsibilities

• Oversee the entire document management process ensuring compliance with standards and regulations.
• Develop and implement efficient document control procedures, improving system effectiveness.
• Ensure accurate classification, storage, and retrieval of documents for company and project operations.
• Review documents for accuracy and errors before they are archived or circulated.
• Provide guidance and training to junior staff and teams on document management processes.
• Monitor and audit document control systems, recommending improvements where necessary.
• Establish and manage workflows that optimize the handling and distribution of documents.
• Collaborate with various departments to align document management with project requirements.
• Maintain and update databases with incoming and outgoing documents to ensure traceability.
• Respond promptly to requests for documentation, liaising with team members and stakeholders.
• Prepare reports on document control status, providing insights on system performance.
• Handle confidential information securely, ensuring it is protected and accessible only to authorized personnel.

Requirements

• Bachelor’s degree in Library Science, Information Management, or a related field.
• Minimum of 5 years experience in document control and management roles.
• Proficiency in document management software and related IT systems.
• Excellent organizational skills with a high level of attention to detail.
• Strong communication skills to coordinate across multiple teams and departments.
• Ability to handle sensitive information with the utmost confidentiality and integrity.
• Strong analytical and problem-solving skills to improve documentation processes.