Secretary cum Receptionist

# Job Description – Secretary Cum Receptionist 

**Company:** Phoenix Dison Tec LLC  

**Job Location:** Sharjah, UAE  

**Position:** Secretary Cum Receptionist

**Employment Type:** Full-Time

### Job Summary

We are looking for a smart, professional, well-organized and responsible **Secretary Cum Receptionist ** who can independently manage front office operations, administrative duties, management coordination and day-to-day HR activities.

### Key Responsibilities

**1. Front Office & Reception Management**

- Welcome and assist visitors, clients and suppliers professionally.

- Handle incoming calls, emails, WhatsApp messages and inquiries.

- Manage appointments, meetings and visitor records.

- Maintain a clean, organized and professional reception area.

- Coordinate courier services, deliveries and office supplies.

**2. Secretarial & Administrative Duties**

- Provide daily administrative and secretarial support to management.

- Prepare letters, emails, reports, quotations and other documents.

- Maintain proper filing of company records and confidential documents.

- Schedule meetings, appointments and follow-ups.

- Coordinate with internal departments, customers and suppliers.

- Monitor office requirements and ensure smooth daily operations.

**3. HR & Recruitment Responsibilities**

- Post job vacancies on recruitment websites and social media.

- Screen CVs, shortlist candidates and arrange interviews.

- Coordinate candidate selection, offer letters and joining formalities.

- Maintain employee records, attendance, leave and personal files.

- Track employee visa, Emirates ID and passport expiry dates.

- Coordinate with PRO for visa applications, renewals and cancellations.

- Assist with payroll preparation and employee salary records.

- Prepare HR letters, employment contracts, warning letters and other documentation.

- Monitor staff attendance, punctuality and workplace discipline.

- Assist management with employee-related matters and HR administration.

**4. Management Coordination & Follow-Up**

- Follow up with staff regarding assigned tasks and deadlines.

- Maintain daily reports and update management on pending work.

- Coordinate communication between management and employees.

- Handle confidential company information professionally.

### Candidate Requirements

- Minimum 1–3 years of experience in Reception, Administration, Secretarial or HR-related roles.

- Previous UAE work experience preferred.

- Good knowledge of MS Office (Word, Excel, Outlook).

- Excellent English communication skills, both written and verbal.

- Knowledge of UAE