Personal Assistant 14J25

We are seeking a highly organized and proactive Personal Assistant to join our team and provide comprehensive administrative support. The ideal candidate will be responsible for managing both personal and professional schedules, handling confidential information, and ensuring the smooth operation of daily tasks. As a Personal Assistant, you will play a crucial role in enabling the executive you support to be more efficient in their day-to-day activities. This role requires a high level of discretion, excellent communication skills, and the ability to anticipate needs. You should be a self-starter, capable of managing multiple priorities and improving office processes. Your role will be pivotal in helping foster a productive and stress-free working environment.

Responsibilities

• Manage the executive's calendar, including scheduling meetings and appointments.
• Organize domestic and international travel arrangements efficiently and cost-effectively.
• Prepare, review, and process documents and correspondence accurately and promptly.
• Handle incoming and outgoing communications, including emails and phone calls.
• Maintain confidentiality of sensitive information and adhere to data protection laws.
• Track, manage, and reconcile expense reports and financial records.
• Assist in the preparation of presentations, reports, and meeting agendas.
• Coordinate events and off-site meetings, ensuring all logistical needs are met.
• Handle personal errands and other miscellaneous tasks as required by the executive.
• Conduct research and compile information to support decision-making processes.
• Develop and maintain effective filing and record-keeping systems.
• Liaise with clients, vendors, and other stakeholders on behalf of the executive.

Requirements

• Proven experience as a Personal Assistant or similar administrative role.
• Exceptional organizational skills and ability to multitask under pressure.
• Strong verbal and written communication skills with attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to handle sensitive information with discretion and professionalism.
• Excellent time management skills with a focus on meeting deadlines consistently.
• High level of initiative and problem-solving capabilities.