Office Services Assistant (225-911)

An Office Services Assistant is a vital member of any organization's operations team, providing essential support to ensure the smooth functioning of day-to-day office activities. This role involves managing administrative tasks, maintaining organized workspaces, and assisting coworkers with a variety of clerical duties. An Office Services Assistant helps in fostering a productive and organized work environment that allows the office to function effectively. The individual in this position should have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. As an Office Services Assistant, you will be part of a dynamic team, contributing to the overall efficiency of the company’s operations.

Responsibilities

• Assist in the management of office supplies inventory and order additions as necessary.
• Organize and maintain physical and digital files for easy retrieval when needed.
• Coordinate repair and maintenance of office equipment and facilities regularly.
• Greet and assist visitors by providing information and directing them appropriately.
• Ensure that meeting rooms are well-equipped and prepared for conference calls and meetings.
• Support in scheduling meetings and appointments, maintaining calendars for various departments.
• Handle incoming and outgoing correspondence, ensuring timely distribution and collection of mail.
• Collaborate with departments to support special projects and operational improvements.
• Assist in preparing correspondence, reports, presentations, and other office documents.
• Provide general administrative support, answering queries and helping with office-related issues.
• Maintain a clean, organized, and professional office environment at all times.
• Participate in company events and meetings to support company culture and activities.

Requirements

• High school diploma or equivalent; an associate degree is a plus.
• Previous experience in an administrative or clerical role preferred.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication skills for effective interaction.
• Attention to detail and problem-solving skills to address issues efficiently.
• Ability to maintain confidentiality of sensitive information at all times.