Office Services Assistant 10F25

We are seeking a motivated and organized Office Services Assistant to join our dynamic team. The ideal candidate will provide a wide range of administrative support to ensure the efficient operation of the office. This role involves a variety of tasks including handling general internal and external communications, managing office resources, and supporting staff with administrative needs. The Office Services Assistant will play a critical role in maintaining a productive work environment and ensuring that all office functions run smoothly. If you are detail-oriented, a proactive problem-solver, and enjoy working in a collaborative setting, we encourage you to apply for this vital position.

Responsibilities

• Coordinate and manage office communications, including answering phone calls and handling emails.
• Organize and schedule appointments, meetings, and conference calls for team members.
• Maintain and update office filing systems, both electronic and physical document storage.
• Order and maintain office supplies inventory, ensuring supplies are always stocked.
• Assist in the preparation of office-related documentation, reports, and presentations.
• Welcoming guests and clients upon arrival and directing them to the appropriate personnel.
• Perform clerical duties such as filing, photocopying, transcribing, and faxing documents.
• Ensure the cleanliness and organization of common areas, including meeting rooms and kitchen areas.
• Support the coordination and logistics of corporate events and meetings.
• Assist staff with administrative tasks to ensure productivity and efficiency.
• Handle incoming and outgoing mail, packages, and deliveries within the organization.
• Collaborate with team members to ensure that office processes are stream-lined and efficient.

Requirements

• High school diploma or equivalent; additional qualifications in office administration preferred.
• Excellent organizational skills with a high attention to detail and accuracy.
• Strong communication skills, both written and verbal, for effective serving and support.
• Proficiency in using office software such as MS Office (Word, Excel, PowerPoint).
• Ability to handle multiple tasks simultaneously and work under pressure in a fast-paced environment.
• Previous experience in an office administration or assistant role will be advantageous.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.