Office Services Assistant 05N25

As an Office Services Assistant, your role is integral to ensuring the smooth and efficient operation of our office environment. You will be responsible for providing a wide range of administrative support that enhances team productivity and contributes to a positive workplace atmosphere. This position calls for an organized and proactive individual who is capable of multi-tasking and managing time effectively while maintaining a high level of attention to detail. You will coordinate office activities, manage communication, support team members, and handle various other office duties in a fast-paced setting. Your efforts will directly influence the daily operations and overall efficiency of the office, thereby significantly contributing to the success of our organization.

Responsibilities

• Coordinate and manage daily office operations to ensure smooth functionality.
• Handle incoming and outgoing communications, including emails, calls, and mail.
• Maintain office supplies inventory by monitoring stock levels and placing orders.
• Greet and assist visitors, ensuring a professional and welcoming environment.
• Assist in scheduling and organizing meetings, including room setups and catering services.
• Support office staff by performing a variety of administrative tasks as needed.
• Manage and update office records and databases to maintain accurate information.
• Arrange travel and accommodation for employees as necessary for business needs.
• Conduct office walkthroughs to ensure cleanliness and optimal working conditions.
• Support event planning and execution for company functions and celebrations.
• Ensure compliance with office policies, procedures, and health and safety regulations.
• Coordinate with building management and vendors for maintenance and repair needs.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience in an administrative or office assistant role is required.
• Excellent communication and interpersonal skills for effective collaboration.
• Strong organizational skills to manage multiple tasks and responsibilities.
• Proficiency in Microsoft Office Suite and other relevant office software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and accuracy in performing office duties and tasks.