Office Manager

Ref. PJ2603-0596

Job Title: Office Manager

Employer Industry: Non-profit organization

Work location: Ajman, UAE

Salary: as per the industry norms

Experience: Minimum 3–5 years of experience as an Office Manager or Administrative Manager, preferably in a non-profit organization.

Requirements: Bachelor’s degree in Business Administration, Management, or related field. Excellent communication skills in Arabic and English

Only Candidates who are currently available in UAE and can join Immediately (within 5 days maximum) will be considered

Please watch the following video https://youtu.be/XdimKojvZlg

Job Summary

We are seeking a highly organized and professional Office Manager to oversee daily administrative operations of our non-profit organization in Ajman. The ideal candidate must have excellent communication skills in both Arabic and English, strong organizational abilities, and professional etiquette when dealing with VVIPs, donors, government officials, and stakeholders. The candidate should be capable of handling multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Manage day-to-day office operations and administrative functions.
• Coordinate meetings, appointments, and calendars for senior management.
• Prepare official correspondence in Arabic and English.
• Handle incoming calls, emails, and official communication professionally.
• Receive and host VVIP guests, donors, and government representatives with high professional etiquette.
• Organize events, meetings, and charity activities.
• Maintain office filing systems, records, and documentation.
• Liaise with government entities, suppliers, and service providers.
• Supervise office support staff such as receptionists, drivers, and office assistants.
• Manage office supplies, inventory, and procurement.
• Assist management in preparing reports, presentations, and proposals.
• Ensure office policies and procedures are followed.
• Handle confidential information with discretion.
• Support HR and basic finance/admin coordination when required.
• Perform other administrative duties as assigned by management.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 3–5 years of experience as an Office Manager or Administrative Manager, preferably in a non-profit organization.
• Excellent communication skills in Arabic and English (spoken and written).
• Strong organizational and multitasking skills.
• Professional appearance and excellent interpersonal skills.
• Experience dealing with VVIPs, government officials, and senior stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and handle multiple tasks simultaneously.
• High level of professionalism, confidentiality, and attention to detail.
• UAE experience is preferred.

Key Skills

• Office Administration
• Communication Skills (Arabic & English)
• Multitasking & Time Management
• Event Coordination
• Stakeholder Management
• Professional Etiquette
• Document Control
• Government Liaison
• Reporting & Documentation

To Our Valued Candidates,

·      Thank you for your interest in joining our network. To ensure a smooth and fair recruitment process for everyone, please take note of the following guidelines:

·      All job openings are regularly updated on our website: www.creativehrc.com/careers Kindly avoid calling or messaging on WhatsApp for job inquiries or application status updates, as our team is unable to respond through these channels.

·      To be considered for any position, please submit your CV directly through our website. CVs must be in PDF format and under 2MB in size. Applications sent via email or WhatsApp will not be reviewed and will be deleted to maintain data protection standards.

·      Please read each job description carefully before applying, as it includes all relevant details regarding the role.

·      If you do not hear back from us within three weeks, it means your application was not shortlisted for the current opening. We encourage you to keep checking our website for future opportunities that may better match your profile.

·      Kindly note that we do not have any representatives acting on our behalf. All communication will be done through our official phone number or verified social media channels only.

·      We never charge candidates at any stage of the recruitment process. Our services are strictly for employers, and candidates are not required to pay for any application or placement.

·      We appreciate your understanding and wish you the very best in your job search.

Warm regards,

Creative HRC Team