Office Assistant (225-923)

The role of the Office Assistant is crucial in maintaining the smooth and efficient operation of an organization. As an Office Assistant, you will be responsible for handling administrative tasks that facilitate a well-organized workplace. Your primary duties will include supporting the staff by performing various office duties such as answering calls, preparing documents, and coordinating meetings. You will also be responsible for maintaining office supplies inventory, ensuring that the work environment is clean and welcoming, and assisting in handling incoming and outgoing correspondence. This position requires excellent organizational skills, attention to detail, and the ability to multitask effectively. If you are a proactive individual who enjoys contributing to a team and thrives in a fast-paced setting, you will find this role rewarding and fulfilling.

Responsibilities

• Answer and direct phone calls efficiently to appropriate staff members.
• Organize and schedule appointments, meetings, and events as required.
• Maintain a clean and orderly reception area for clients and guests.
• Manage incoming and outgoing mail and distribute to relevant departments.
• Assist in preparing reports and presentations for internal use.
• Monitor and maintain office supplies to ensure availability when needed.
• Coordinate with office vendors and service providers effectively.
• Support with basic data entry and database management tasks.
• Provide general support to visitors and address their queries promptly.
• File and retrieve company documents, records, and reports as needed.
• Assist in the onboarding process for new hires within the department.
• Ensure compliance with office safety and cleanliness standards at all times.

Requirements

• High school diploma or equivalent qualification is required.
• Proven experience as an office assistant or related role is preferred.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• Excellent communication skills, both written and verbal.
• Strong organizational and time-management skills are essential.
• Ability to work independently with minimum supervision and as part of a team.
• Keen attention to detail and accuracy in task execution is necessary.
• Ability to handle confidential information with discretion and professionalism.