Office Assistant 20J25

The role of an Office Assistant is pivotal in ensuring the smooth operation and efficient running of a company's administrative functions. As an Office Assistant, you will be responsible for managing a variety of tasks that support the overall organization, ranging from maintaining office supplies and equipment to assisting with scheduling and correspondence. The ideal candidate for this position is highly organized, detail-oriented, and possesses excellent communication skills. You will work closely with different teams and departments, providing the support necessary to help them achieve their objectives. Your ability to multitask and manage time efficiently will be crucial as you handle a wide range of activities and potentially reprioritize tasks as needed throughout the day. This role is perfect for someone who enjoys a dynamic work environment and has a passion for helping a business succeed.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Manage and organize the company’s email correspondence and schedule appointments.
• Maintain office supplies inventory by checking stock and ordering new supplies.
• Greet and assist visitors to the office ensuring a professional experience.
• Coordinate with facility management for necessary repairs and maintenance of office space.
• Assist in the preparation and distribution of internal communications and reports.
• Organize and maintain digital and paper files, ensuring easy accessibility.
• Support event planning activities by booking venues and coordinating logistics.
• Perform general clerical duties, including photocopying, faxing, and mailing.
• Ensure that the office environment is tidy and well-organized at all times.
• Handle sensitive information with the utmost confidentiality and care.
• Provide administrative support to various departments as needed and directed.

Requirements

• High school diploma or equivalent educational qualification required.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Previous administrative or office assistant experience is preferred.
• Strong organizational skills and attention to detail for managing tasks.
• Excellent verbal and written communication skills are essential.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Reliable and punctual with a professional attitude towards work responsibilities.