Facility And Admin Coordinator

Responsibilities and Duties:

• Coordinate with Facilities Management team, businesses, Service Providers for all facility management related activities.
• Dealing with maintenance complaints, forwarding it to the concerned person and to ensure the job is complete.
• Evaluates situations and events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Coordinate with respective companys PRO for the facility related legal transactions.
• Maintains the record of all the company fleets, maintenance report, accommodation and vehicle renewal process.
• Dealing with renewals of Maintenance Contracts, cross check the scope and amount payables.
• Prepare the duty roaster for the security personnel.
• Review the security report on a daily basis and update Facility & Admin Manager if any non-compliance reported.
• Provide high-level administrative support to the departmental leadership including preparation of correspondence, records and other clerical documentation on a daily basis.
• Perform clerical duties
• Manage the calendar and work schedule of the departmental leadership team to ensure effective time management is maintained with availability for daily meeting requirements and schedules
• Responds to inquiries from a variety of internal and external parties.
• Perform other related tasks as assigned by the immediate Supervisor/Manager.
  
  
  

• Perform duties to the highest possible quality and standard
  
  
  

• Business Management/Certificate in Secretariat or any related course
  
  
  

• Minimum 2 years of work experience in the administration.
  
  
  

• Time management
• Work to deadlines
• Work on own initiative
• Strong analytical skills, organized, and proven time management skills.
• Excellent verbal and written communication skills in English.
• Excellent in computer applications, including Microsoft Office.
  
  
  

• Internal: Management, Middle Management, Senior Staff and Staff.
• External: Consultants, Suppliers, Governmental Entities, or as otherwise directed by Management.