Executive Assistant (225-1008)

As an Executive Assistant, you will play a crucial role in providing high-level administrative support to senior executives, ensuring the smooth operation of their daily activities. You will act as a liaison between executives and internal and external stakeholders, manage their schedules, and coordinate meetings and travel arrangements. This position requires excellent organizational skills, discretion, and the ability to anticipate the needs of executives to help them work more efficiently. The ideal candidate will be highly proactive, detail-oriented, and adept at managing multiple tasks simultaneously. This is an exciting opportunity for a highly competent professional to join a dynamic team and contribute to the success of the organization.

Responsibilities

• Manage and maintain the executive's calendar, scheduling meetings and appointments proactively.
• Coordinate travel arrangements, including flights, accommodation, and itinerary planning for executives.
• Prepare and edit correspondence, reports, and presentations for executives' review and approval.
• Conduct research and compile data to assist executives in decision-making processes.
• Act as a liaison between executives and internal departments to facilitate communication.
• Organize and coordinate internal and external meetings, including taking minutes and distributing them.
• Handle confidential documents and information with the utmost discretion and integrity.
• Screen and direct incoming phone calls and emails to appropriate parties in a timely manner.
• Develop and maintain effective systems to manage workflow and efficiency.
• Assist with planning and execution of special projects and team events as needed.
• Support executives in monitoring and following up on pending matters and commitments.
• Provide backup support to other executive assistants during absences or periods of high demand.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Minimum of three years of executive assistant or similar administrative experience.
• Exceptional organizational skills and ability to prioritize tasks effectively.
• Strong verbal and written communication skills, with attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with scheduling software.
• Demonstrated ability to handle confidential and sensitive information discreetly.
• Proven track record of successfully supporting executive-level staff in a fast-paced environment.