Document Controller 12A26

We are seeking a meticulous and organized Document Controller to join our team, designated as 12A26. As a critical member of our documentation management team, you will be responsible for ensuring that all our documents and records are systematically archived and accessible to enhance efficiency and compliance. The ideal candidate will possess excellent organizational skills, attention to detail, and a proactive approach to managing and safeguarding information. In this role, you will facilitate the smooth handling of documents by ensuring their precise storage, retrieval, disseminating, and maintenance, hence playing a vital role in supporting project and organizational objectives. If you are passionate about managing documents and have a thorough understanding of documentation processes, we encourage you to apply and be a part of our dedicated team. This is an opportunity to contribute to our ongoing success by ensuring that our record management is second to none.

Responsibilities

• Oversee the organization and storage of all project-related documents in digital and physical formats.
• Ensure appropriate archiving and retrieval of documents as per company policies and standards.
• Coordinate the distribution of documents to relevant stakeholders and departments as necessary.
• Maintain, update, and manage document changes by following pre-defined processes.
• Ensure compliance with data protection regulations when managing sensitive information.
• Monitor document control metrics and prepare reports for management review.
• Conduct regular audits to ensure document integrity and version control accuracy.
• Collaborate with team members to identify and implement improvements in document management processes.
• Respond promptly to requests for information and documents from both internal and external sources.
• Train and support staff on document control processes and system usage as needed.
• Review and verify the accuracy of documents before submission or filing.
• Establish standardized procedures across the organization for document handling and classification.

Requirements

• Bachelor's degree in Business Administration, Information Management, or related field.
• Minimum of 3 years experience in document control or a similar role.
• Proficient in using document management software and tools for efficiency.
• Exceptional organizational skills with a keen eye for detail.
• Strong communication skills, both written and verbal, essential for coordination.
• Familiarity with data protection norms and industry document handling standards.
• Ability to work independently as well as collaboratively in a fast-paced environment.
• Proven ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Experience in industries such as construction, engineering, or manufacturing is a plus.