Assistant Administrative Officer (225-1008)

The Assistant Administrative Officer plays a crucial role in supporting the operations of an organization. They act as a central point for coordination among various departments and are responsible for maintaining efficient administrative systems. This role demands exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The successful candidate will assist with implementing management policies, undertaking clerical duties, and ensuring that day-to-day office operations run smoothly. An Assistant Administrative Officer must also possess excellent communication skills, as they often serve as the liaison between senior management and staff. Additionally, they should be adept at problem-solving and able to make informed decisions when dealing with various administrative challenges. This position offers the opportunity for professional growth and development within a dynamic and supportive work environment.

Responsibilities

• Assist in the management and coordination of daily office operations seamlessly.
• Support the implementation of administrative systems, policies, and procedures effectively.
• Serve as a point of contact and manage communication between departments.
• Coordinate meetings, appointments, and manage calendars for executive staff members.
• Maintain accurate filing systems to ensure easy retrieval of documents and records.
• Prepare reports, memos, letters, and other documents using various software packages.
• Handle incoming and outgoing correspondence and distribute it appropriately and efficiently.
• Monitor and purchase office supplies, ensuring optimal stock levels are maintained.
• Provide clerical support to office staff and manage paperwork and data entry tasks.
• Facilitate the onboarding of new employees by preparing necessary documents and information.
• Assist in budget preparation and controlling expenses within the office environment.
• Develop and cultivate professional relationships with vendors and service providers.

Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Minimum of two years’ experience in an administrative role in a corporate setting.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Exceptional organizational and multitasking skills in a fast-paced environment.
• Strong written and verbal communication skills with keen attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently when needed.