Assistant Administrative Officer 04D25

The role of an Assistant Administrative Officer is crucial for ensuring the smooth operation of an organization's administrative processes. This position involves providing support to the administrative services team, collaborating with various departments, and ensuring efficient day-to-day operations. The ideal candidate will possess exceptional organizational, communication, and multitasking skills. As an Assistant Administrative Officer, you will be responsible for coordinating office activities, managing schedules, and assisting in the preparation of reports and documents. You will also play a key role in maintaining records and implementing administrative procedures, contributing to the overall efficiency and effectiveness of the organization.

Responsibilities

• Coordinate and manage daily administrative tasks and office activities efficiently.
• Assist in the preparation and drafting of reports, memos, and correspondence.
• Organize and maintain filing systems both physically and electronically.
• Schedule meetings, appointments, and coordinate calendars effortlessly.
• Support the administrative team in project coordination and implementation.
• Maintain office supplies inventory and place orders when necessary.
• Facilitate effective communication between departments and external stakeholders.
• Provide support in organizing company events and training sessions.
• Ensure compliance with office policies, procedures, and regulations.
• Prepare and submit timesheets, expense reports, and requisition forms accurately.
• Handle inquiries and provide prompt assistance to clients and employees.
• Contribute to the development and improvement of administrative processes.

Requirements

• Bachelor’s degree in Business Administration or a related field required.
• Minimum of two years of administrative support experience is essential.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Exceptional organizational and multitasking capabilities are highly valued.
• Strong written and verbal communication skills are necessary for success.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with office management systems and supervisory skills preferred.